Interested in creating a more productive and employee-friendly office environment? You may want to consider adopting a Bring Your Own Device (BYOD) policy. Here we will explain what a BYOD policy is and how to create one.
Bring Your Own Device (BYOD): Definition
BYOD or Bring Your Own Device is an IT policy that encourages employees to use their own devices such as laptops and smartphones for work. Other terms for such a policy include Bring Your Own Technology (BYOT), Bring Your Own Phone (BYOP), or Bring Your Own PC (BYOPC). With this policy, employees can use their personal devices to access office-related items such as email, documents, etc.
A BYOD policy generally entails access to the following 4 options:
- Personal devices
- Personal devices, apps, and data, but with IT control
- Non-sensitive information and data
- Personal devices with limited or no ability for local storage of data
A Bring Your Own Device policy should be implemented carefully while understanding the risks involved.
Why is a Bring Your Own Device Policy Important?
The Covid-19 pandemic led to a rise in remote working. And because of this, it is becoming increasingly important for businesses to consider BYOD as a work practice. The main reasons to adopt such a policy include:
- Cost-savings for the business
- Increasing employee productivity and efficiency
- Growing remote working trends
Forbes put together some important BYOD-related stats:
- About 61% of Gen Y and 50% of workers over 30 years of age find that their personal tech tools can help increase work-life productivity.
- Approximately 60% of workers use their smartphones or tablets for work-related tasks.
- BYOD-friendly businesses save about $350 per year, per employee annually.
Keeping these statistics in mind, one can see the appeal for a comfortable working environment where employees can use tools and apps they are familiar with. Additionally, businesses adopting a BYOD policy can reduce costs while still ensuring employees continue to do quality work.
How to Build an Effective BYOD Policy
An effective BYOD policy looks at and includes a few different and necessary factors and elements. When building your BYOD policy, consider these useful tips outlined by IBM:
- Keep enrollment simple and secure.
- Offer self-service options such as PINs, passwords, etc.
- Help them keep personal information private by explaining privacy policies and providing functions to protect their information.
- Use a Mobile Device Management (MDM) solution to keep personal and professional data separate.
- Define parameters for technology use and consider important factors such as — what devices will be accepted and supported? Who will be responsible for the payment? What will be included in the privacy policy?
- To maintain professionalism and productivity, monitor devices that are non-compliant.
- Invest in technology that will make communication easy such as a cloud phone system, management, and storage systems.
Related: 8 Key Points That Any Bring Your Own Device Policy Must Have
BYOD and VoIP: Benefits
Remote working is gaining popularity due to the coronavirus forcing millions to work from home. But what does that mean for businesses that need to maintain business-related communications such as collaborating between teams, generating new leads and sales, and more? The answer is simple: a BYOD with VoIP policy. So, how does BYOD work with VoIP? It lets your employees connect from any device and any location. This allows them to use their own devices for work-related processes such as:
- Checking email
- Communicating with teammates
- Communicating with business contacts, clients, customers, vendors, and leads
- Accessing work-related documents
But how does BYOD work with a VoIP phone system? A voice over IP business phone system lets users connect through any device from any location. This location could be the main office, home offices, remote locations, and so on. And so, a BYOD VoIP policy lets users connect from their devices irrespective of their location. This way, remote workers or traveling agents can still complete their work and stay connected with the rest of their team.
Here are the top 5 benefits of having a BYOD VoIP policy:
1. Stay Connected Always
Remote working trends are on the rise as many employers and employees are realizing the benefits of working from home during the pandemic. The Covid-19 pandemic demonstrated that working from home or remotely is not a far-fetched possibility. However, not all businesses were able to easily switch to remote working.
With a BYOD VoIP policy, you can easily transition to work from home or other remote locations. No time or money is wasted. Employees simply use their own devices to log into the business’ VoIP system and continue to work as usual.
2. Save Communication-Related Costs
VoIP services are growing popular with businesses that spend a lot of time and money on inbound and outbound calling. With a Bring Your Own Device and VoIP phone system set-up, you will reduce your monthly phone bill while still offering services professionally. This way, you will be able to save on phone costs.
In addition, employees will be able to make outgoing calls while masking their caller ID and showing your business phone number instead. This helps employees safeguard personal information while unifying your outbound calling efforts through a business phone number.
3. No Need for Additional Equipment
Furthermore, to use BYOD VoIP, you do not need any additional equipment. Users can access their VoIP services with their own devices without worrying about installing or maintaining new hardware. Most providers will offer you a VoIP service that is compatible with the most commonly-used SIP-ready devices. This lets you save on hardware and IT costs.
Related: The Ultimate List of BYOD Policy Pros and Cons
4. Increase Employee Satisfaction and Productivity
Since employees get to use their own devices and applications, they are more likely to use those that improve their productivity. BYOD gives them the opportunity to use tools, apps, and services that keep them organized and thereby increase efficiency.
5. Hire Internationally
Finally, you can expand your reach and hire remote workers in different locations. Yes, even in different countries. This lets you provide customer support in local time zones and languages, helping your business gain more international recognition.
So, is BYOD for VoIP Right for You?
Remote and virtual office set-ups are becoming more and more common. Employees appreciate the option to work from home and not having that option can deter some away from your business. Here’s an opportunity to maintain communication over different devices. With the ease and convenience of work from home, it is a smart decision to prepare for circumstances where your employees may need to work remotely. Therefore, considering BYOD for VoIP may open up new opportunities for your business and its employees. Call us today to find out how our VoIP service works!
