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Improve Productivity With These Must-Have Business Phone Apps

must have business phone apps

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Aren’t we all glad we have smartphones that make it easy to get things done within a few taps?

There’s an app for almost everything these days. And this rise and acceptance of apps have made it easier than ever to take your business with you wherever you go.

From sending out important emails to checking business reports to engaging with your professional and social network. You can get all of this done by converting your phone into a business powerhouse.

Business Phone Apps to Help You Do Business On-the-Go

We’ve put together a list of business phone apps you should have to improve productivity and efficiency. We’ve divided our list of business apps into the following main categories:

  1. Business Communication
  2. File Creating and Content Management
  3. Project and Task Management
  4. Productivity

Obviously, you do not need every app in this (rather long) list but try them out and find ones that work best for your needs.

Business Communication Apps

Communication apps include voice, video, chat, messaging apps, and softphone apps. These business apps help you communicate effectively with team members and your network whenever required and through preferred channels. Here are the top communication apps for business:

Voice & Video


  • Gmail
  • Outlook
  • Spark
  • Blue Mail
  • Cleanfox

Chat & Text Messaging

  • Google Chat
  • Slack
  • Signal
  • Viber
  • Telegram
  • Facebook Messenger
  • WhatsApp
  • Microsoft Teams
  • WeChat

File Creation and Content Management Phone Apps

Business comes with a lot of document and file-sharing. And so, to breathe through the chaos, you will need file creation, storage, and management apps that will help you create and build with the best tools and share it with the right people. Here are the best file creation and management apps for business:

File & Content Management

  • Microsoft Office (OneDrive, Word, Excel, PowerPoint)
  • G-Suite (Drive, Docs, Sheets, Slides)
  • Dropbox
  • DocuSign
  • CamScanner
  • CloudConvert
  • Adobe PDF Reader
  • PDF to Word
  • Quip

Website & Design

  • WordPress
  • Squarespace
  • Weebly
  • Canva
  • Procreate
  • Infinite Design
  • Adobe Photoshop Mix
  • Adobe Capture

Project and Task Management Phone Apps

When managing multiple teams and projects, it becomes crucial to see the bigger picture and get a visual understanding of the progress your team is making. After all, where would we be without our checklists? Here are the top business apps for project and task management:

Checklist & Task Management

  • Todoist
  • Google Keep
  • Producteev
  • Nozbe

Whiteboard & Mind-Mapping Tools

  • Miro
  • MindMeister
  • Ayoa

Project Management Systems

  • Trello
  • Teamwork
  • Monday.com
  • Basecamp
  • Asana

Productivity Phone Apps

Finally, it helps to have tools that can help you take quick notes, track time spent on tasks, set reminders, check your finances, and so on. These tools can help you be productive and efficient. Here are the top business apps to increase productivity:

Time Tracker

  • Pomodoro
  • Toggl
  • RescueTime


  • Evernote
  • OneNote
  • Google Keep
  • Notion

Finance & Accounting

  • Mint
  • Nerdwallet
  • Quickbooks
  • Cleo
  • Expensify
  • Wave
  • Hello Bonsai
  • PayPal
  • Venmo
  • Google Pay


  • Google Calendar
  • iCloud
  • Outlook Calendar
  • Timeful

Social Media



  • IFTTT (If this, then that)
  • Clock (with time zones)
  • Square Register
  • iTranslate

What Business Phone Apps Are You Missing?

With other business-related systems and tools, you need to test these business phone apps to find ones that work best for your business needs. Some may require subscriptions, so you will need to judge if they are worth the price.

But a word of caution: while you work to make your phone business-friendly, remember to maintain a healthy work-life balance and switch off during off-hours. Toxic productivity can lead to overworking, burnout, and exhaustion. And that does not help you be your most productive and best self.

That being said, take time to find tools and apps to increase productivity, manage tasks effectively, and help you do your job well!

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