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What is a Cloud Contact Center? Definition, Features, Benefits

Looking to transition to cloud communications? Cloud contact center solutions are designed to help businesses with effective call management, call monitoring and analytics, global expansion, and more.

Understand what a cloud contact center solution is, how it works, and how it can benefit your business.

How Do Cloud Contact Centers Work?

First, what is a cloud contact center?

A cloud contact center is a comprehensive set of cloud-based tools and services for business communication. These tools can be used by contact centers and service teams in medium-large organizations that need multiple communication channels, advanced call management, remote communication management, reports and analytics.

They are also known as cloud-based contact centers, virtual call centers, and cloud call centers.

A cloud contact center offers various cloud-based solutions for phone service that offer more control over business communications. With these solutions, you can manage your calls and agents, conduct performance analysis by tracking data and metrics, and improve overall customer satisfaction.

These contact centers work over the cloud; that is, they need an internet connection. This allows businesses to access and use cloud contact center features from any location, enabling remote work and global expansion.

Choosing Between Cloud-Based Contact Centers and Traditional Contact Centers

Which is more suitable for your business call center software? To make a decision, you first need to understand what each type entails and the service and costs of each. Let’s look at the difference between a cloud-based contact center and on-premise software:

 

Cloud Contact Center Traditional Contact Center (On-Premise)
Low monthly costs; no set-up or installation fees Low-medium monthly costs; high set-up and installation fees
Wide range of cloud communication features and services Limited call management features
Hosted by the provider Operated on-site, in-house by your IT team
No physical space, hardware, or equipment needed Physical space and equipment needed
No installation or maintenance needed Needs to be installed and maintained regularly
Provider is in charge of system updates and maintenance Your in-house teams are in charge of system updates and maintenance
No professional IT experience needed Professional IT team needed to run the system
Uses VoIP tech; Needs a broadband connection May use VoIP tech
Scale as needed Limited scalability
Recommended for small, medium, and large businesses Recommended for large businesses

Cloud Contact Center: Top Features

Cloud-based contact centers come with various features, tools, and services designed for call management and customer support. You can customize and personalize these features to meet your business’ exact needs. Here are the top features of a cloud-based contact center:

Access to Cloud Phone Numbers

Choose from a large inventory of cloud phone numbers available from around the world. These numbers give callers (your customers) a chance to call for free or local calling rates, even if they are located in different countries. This is because of international call forwarding (more on that below).

Global Call Forwarding offers virtual phone numbers from more than 160 countries around the world. You can get:

  • Toll-free numbers
  • International toll-free numbers (ITFS numbers)
  • Local phone numbers
  • Mobile numbers (for certain countries).

Buy cloud phone numbers for your contact center and offer global customer support over the phone. Customers from other countries can call your business without worrying about paying high long-distance calling fees.

International Call Forwarding

An international call forwarding service lets businesses forward or re-route incoming international calls to any location in the world. For example, your company is headquartered in New York, but you have a large client base in Mexico. Your Mexican customers can call your Mexico toll-free number, and you can have these calls forwarded to headquarters in the US. This way, customers get to contact you for free, and you get the call where your customer support teams are located. And no one pays international calling rates!

Advanced Call Routing

An advanced call routing feature offers you multiple ways and strategies to forward inbound calls. You can set rules beforehand to manage incoming calls during specific times or heavy traffic periods. You can have calls routed to different locations, offices, and employees. Or have calls ring on multiple devices simultaneously or run through a set sequence. There is a lot to play around with—the key is to identify what routing strategy works best for your business. Here are some key call routing strategies:

Learn about the benefits of advanced call routing for your contact center.

Hosted Call Recording

Use a cloud call center recording software to record incoming and outgoing calls. No additional recording software or equipment is needed. You can save these recordings on your computer or in the cloud for future reference. There are many benefits of recording business calls; these include:

  • Easy record-keeping
  • Monitoring quality assurance
  • Studying customer preferences and behaviors
  • Protecting from liabilities and misunderstandings
  • Recording important transactions
  • Conducting employee or agent performance analysis
  • Adhering to compliance requirements in specific industries and sectors, and so on.

Cloud IVR System

An interactive voice response system or IVR lets you introduce automation within your customer service efforts. The automated voice system answers incoming calls, identifies the purpose of the call, and proceeds to assist the caller. It may provide the caller with a menu of options, pre-recorded messages packed with helpful information, or transfer the caller to the correct department or agent.

You can get a highly customizable IVR system — like the one at Global Call Forwarding — to manage and route calls effectively. Set up rules for routing and forwarding. Add custom greetings and messages to highlight company updates, new hours, new products, service issues, etc.

Outbound Calling

Customers are less likely to answer out-of-state or international calls with caller IDs they don’t recognize. You can use an outbound calling service to increase global coverage and make your customers comfortable answering your call. This is a turnkey solution to help businesses make long-distance and international calls with custom caller IDs.

Softphone Apps

A softphone — also known as a contact center dialer — is an app you can download on your phone or desktop and use as a dialer. You can make and receive business calls with your business phone number instead of your personal number. Softphones are designed to help you make calls, update contact history, access voicemail, transfer calls to other employees, and more, all from the comfort of your devices.

Check out our GCF softphone and how it can help your employees connect from any location and maintain business continuity.

Automated Callback Options

Automated callback options make it easy for your business to connect with customers who cannot easily reach you. These may be customers in remote locations or web visitors who would benefit from your business calling them instead of waiting in long call queues.

Global Call Forwarding offers two types of automated callback services — CallMe Click and CallMe Trigger — to help you connect with your international customers. Customers either submit a short form on your website (CallMe Click) or call a trigger number (CallMe Trigger) to receive an immediate callback from your business.

With our high-availability network and global coverage, you can convert more prospects and web visitors into customers. Reduce friction and improve customer experience by making your business more accessible to interested customers.

What is Cloud Telephony

Source: Stockphoto.com O#23559 ID#100033099327

5 Benefits of Cloud Contact Centers

There are reasons why companies (small and large) are moving their communications to the cloud — from reducing costs to getting access to better and more advanced services. So, how can your business benefit from a cloud contact center solution?

1. Improved Call Management

With various cloud communication tools, you can design and control the way incoming calls come into your business. You can route calls in a way that works best for your needs. During high traffic periods, you can set up call forwarding rules as backups if your main office is busy.

Or, you may route calls to specific locations and regions to meet your customers’ preferences (language, time zone, culture, etc). Try out different routing strategies to find one that supports your business’ call needs.

2. Increased Global Coverage

Virtual phone numbers make it easy to connect with global customers for low calling rates. By getting access to cloud phone numbers from more than 160 countries worldwide, you can take your business to new markets and increase your global coverage. And your business does not need to be in these regions to do business in them.

Additionally, when you use local and toll-free numbers, you allow customers to call your business for free or local calling rates, even if your business is located internationally. All of this makes your business more reachable to global customers and increases your international sales.

3. Workforce Flexibility

By using cloud contact center solutions, your business can open up to remote working and telecommuting options. You don’t need to stick to hiring and working within your geographical boundaries. Look for and hire talent in other countries and keep remote teams connected efficiently with virtual communication tools.

4. Scalability and Growth Support

The best part about cloud contact center solutions is that you can grow your business at your own pace. As you grow, you can add or remove additional lines and services to meet your needs. Get new numbers for new markets. Adjust call forwarding and routing rules to align with your customer support goals. Pay only for what you need and when you need it.

4. Uninterrupted Business Continuity

When you experience a power or internet outage or your office is affected by a disaster, a cloud phone system can prove useful. You can route calls to another office location, remote employees, or to your smartphone instead. This way, business can continue without interruption.

5. Low Costs for High Quality

Finally, by switching to the cloud, your company can cut down tremendously on communication-related costs. This is because you don’t need additional or special equipment to run a cloud contact center software. And since you can enter new countries and regions virtually, you do not need to open multiple office locations.

Another advantage is that you can access multiple communication tools within this one software. So, you do not need to subscribe to multiple services for your business communication needs.

Need Cloud-Based Phone Solutions?

Get cloud contact center solutions for your business today! Speak with our experts to understand how our features and services can support your communication needs. Call us at 1 (888) 908 6171 or chat with us online!

What is Geographic Call Routing and How Can it Help Your Business?

Want to offer your customers support and sales in the time and location most convenient for them? You can use geo-routing to route incoming calls to the closest location or based on the caller ID. This way, you can match the call with the nearest customer support center in the closest time zone and region.

What is Geographic Call Routing?

Geographic call routing — also known as geo-routing, caller ID routing, and location-based routing — is an advanced call routing feature. Call routing is a cloud phone service feature that answers calls and routes callers to specific phone lines, extensions, or locations based on pre-set rules. With geographic call routing, these calls are routed based on the caller’s phone number and area code. And you can route calls to:

  • Business’ closest location
  • Centralized call center
  • Company hub
  • Satellite offices
  • Remote agents located in specific regions
  • Locations needing more business, and so on.

A diagram showing what Geographic Call Routing is.

How Does Geographic Call Routing Work?

There are a few different ways you can set up geo-routing for your business. You can route calls based on location by either:

  1. Automatically routing calls based on the country code and caller ID, or
  2. Asking callers to select their location from a preset menu.

You will need to use a cloud IVR (an automated voice response system) or auto-attendant to manage incoming calls. You can then set rules for the system to follow and route calls accordingly.

Based on how advanced your IVR is, you can set it to recognize the country code of incoming calls and then route calls to a predetermined location where your employees or agents can answer the phone and assist customers.

Alternatively, you can set up the IVR system to ask callers to type in a number that corresponds to their location and have the IVR route the call to the nearest office location or service center.

Basically, with geographic call routing, you get to choose which areas or regions route calls to which locations, satellite offices, or call centers.

Who Can Benefit from Geo-Routing?

Geographic routing is ideal for companies with multiple locations or a large global customer base. It helps connect customers to agents or employees in their time zone, region, and language. This helps further improve caller experience as callers get assistance matching their time and preferences.

How to Set Up Geo-Routing?

Global Call Forwarding offers various advanced call routing options such as time-based routing, geo-routing, skill-based routing, simultaneous ringing, and sequential forwarding. These features come included with our cloud phone number plans, and so you do not need to purchase additional services.

You can get and set up geographic routing for your business with Global Call Forwarding in a few steps:

  1. Get cloud phone numbers for target countries and regions.
  2. Log in to your control panel.
  3. Choose a phone service line and click on Settings.
    Portal screenshot showing how to set up geo-routing.
  4. Select Call Forwarding.
  5. Then, click on the IVR and Manage IVR Applications. This will take you to our IVR Manager.
    Control panel screenshot showing how geographic call routing works.
  6. Click on Create New Application.
    How to set up geographic call routing (part 2).
  7. Then, under Advanced Actions, choose Caller ID Routing.
    Screenshot showing caller ID routing in the control panel.
  8. Set up a new rule to route calls based on caller ID.
    Building geo-routing into your call flows.

5 Benefits of Geographic Call Routing

But why should your business consider routing calls geographically? Advanced call routing features such as geo-routing have many benefits, from improving caller experience to offering advanced call management solutions. Here is why your business should consider getting geographic call routing for your business communication system:

1. Simplified Call Process

Since callers are automatically routed to the right location or agent, they do not need to be manually routed or transferred. In other words, no talking to the wrong people and getting bounced around. geo-routing reduces the number of interactions by letting the caller reach the right destination on the first try. This also means reduced hold times and less waiting for your customers.

2. One Number for Multiple Locations

Geographic call routing is a good solution for businesses with customers and locations in different parts of the world. Instead of using multiple phone numbers for each region, you can simply use one number and forward incoming calls to the most appropriate locations.

3. Offer 24/7 Global Customer Support

By routing calls based on the caller’s location, you can extend customer support hours by adopting a follow the sun support model. Such an approach lets you route calls from one location to another during different times of the day and based on the caller’s location.

As such, you can route calls coming in from one region to your customer support team in that region or time zone instead of your primary support center. This way, you offer support outside regular business hours, and your reps won’t need to work overtime to manage after-hours calls.

This allows your business to offer customer support globally by letting incoming calls route to the closest customer service or sales teams instead of your headquarters.

4. Local Call Reports

You can also use geographic call routing to get localized call reports. Track international phone calls to get a better idea of where your calls are coming from and where your customers are located. This will help you determine what marketing and sales efforts are working according to plan and which regions need more nurturing.

5. Increased Customer Satisfaction

Lastly, and perhaps most importantly, geo-routing helps your business offer excellent customer support and increase customer satisfaction. It does so by reducing wait and hold times, allowing callers to connect at convenient times, and ensuring callers reach the right agent quickly. After all, no one wants to be waiting on the phone for hours.

Ready to Get Geographic Call Routing for Your Business?

At the core of any business, you want to do everything you can to improve customer experience. The easier you make experiences for callers, the more likely they will become recurring customers. And routing calls based on the caller’s location can reduce wait times and make your business more customer-friendly.

Get geographic call routing for your business today by signing up for a business phone number with Global Call Forwarding. Sign up online or speak with our representatives to learn more about how this service fits your business.

What is a Global Telephony Provider and How To Choose One?

What does a global telephony provider offer and does your business need one? Here is a quick guide to global telephony and how you can use a global telephony provider to enter new markets, grow your global customer base, and increase international sales.

Everything You Need to Know About Global Telephony

A global telephony provider offers various cloud communications services that help businesses connect with global customers worldwide. From generating points of contact with phone numbers to offering cost-effective and high-quality voice service, your business can enter the global stage and increase international sales without increasing overhead costs.

For example, you can test new markets and gradually expand to them virtually, without opening physical offices in these locations. Use global telephony solutions to take your business global and make it easy for international customers to connect with you — whether for sales or customer support.

After all, easy and centralized business communication can lead to more sales and satisfied customers.

Global Telephony and VoIP

Global telephony providers use voice over IP or VoIP technology to enable communication over the internet. By doing so, users can make and receive calls from an internet connection. This offers flexibility in terms of where the user uses the service and what devices they wish to use.

VoIP is known for ensuring high voice quality with low interruptions and downtime. This makes a VoIP phone service provider a valuable asset to any business wanting a robust communication system.

Features of a Global Telephony Provider

So, what does a global telephony provider offer you that a regular phone service provider doesn’t? A bunch of easy-to-use and advanced features and services like:

  • Cloud phone numbers — Use local and international business numbers from countries around the world.
  • International call forwarding — Forward calls from one location to another to maintain connectivity beyond geographical boundaries.
  • Advanced call routing — Route calls to specific locations, lines, employees, call centers, or voicemail inbox based on pre-set rules.
    • Time-based routing — Route calls based on the time the call comes in.
    • Geographic routing — Route calls based on the location of the caller.
  • Outbound calling — Make outbound calls from any device using custom caller IDs.
  • Flexible voice options — Connect with customers in remote locations.
  • Softphones and web dialers — Make and receive calls from any location or device using a web-based app or browser extension.
  • Integrations and API — Integrate with other apps and services your business uses.

These features and services support a global communication system. Your business can expand its services and offer global support without bearing the brunt and high costs of international trade.

Want to know what services Global Call Forwarding offers? Check out our services or chat with a representative now!

Benefits of Using a Global Telephony Provider

So, why should your business use a telephony provider, and what can your business achieve by using a global communication system? By using a global telephony provider, your business can:

  1. Make and receive high-quality local and international calls.
  2. Make it easy (and sometimes free) for global customers to call and connect with your business.
  3. Access a suite of advanced business communication features.
  4. Offer 24/7 sales and support.
  5. Access new markets and target audiences.
  6. Manage remote and global teams efficiently.
  7. Establish and maintain a global network and presence.
  8. Increase overall profit and ROI.
What Does a Global Telephony Provider Look Like?
Source: DepositPhotos.com – Lic#58479819 ID#27446420

How to Choose a Global Telephony Provider?

When you’re ready to upgrade your legacy phone system, here’s what you should keep in mind when choosing a VoIP service or global telephony provider:

1. Research Different Providers

Start by familiarizing yourself with different providers and the features and benefits they offer. Some important questions to consider when analyzing whether a provider is suitable for your needs:

  • Do they offer services for your target countries and regions?
  • How are these services priced?
  • Are they a CPaaS cloud-based service provider?
  • Is their communication system built on a private infrastructure?
  • What security do they offer?
  • Is there a discount for bundling up or purchasing wholesale numbers?
  • Do they offer an API to integrate within your existing system?
  • Is the provider a licensed carrier?
  • Is their network highly available with multiple connections? Have they partnered with local and regional providers?

Another important factor to pay attention to is their communication infrastructure. You want a provider that has a facilities-based infrastructure that supports cloud communication and global coverage. A regular PSTN provider won’t be able to do this. On the other hand, global telephony providers with facilities-based infrastructure can support real-time cloud communications at scale with high quality and global coverage.

2. Review Costs and Plans

Compare the different plans and prices each of the providers offer:

  • Do they offer a free trial or freemium?
  • Is the trial long enough for you to determine the quality of service?

It is also a good idea to check for hidden fees and long-term commitments:

  • Do you have to pay any set-up or installation fees?
  • What is their cancellation or refund policy?

Remember: You do not want to be caught in a long-term contract with a low-quality provider.

3. Review Customer Testimonials

Next, you want to read through customer stories and reviews to see how the provider’s service has been used. Reviews are a great place to gauge the quality of service but also to understand the personality of the brand itself. Here are some things to consider when looking at customer reviews and testimonials:

  • Do they serve customers in your field or industry?
  • What problems has their service solved?
  • What have customers been able to achieve with this provider’s service?
  • How do they resolve issues or negative customer reviews?

You should also ask about the state of their customer service teams:

  • Do they offer 24/7 support?
  • Do they have dedicated account managers who are easy to contact?
  • What customer support channels do they offer: phone, email, chat, online support center?

Take Your Telephony Global with Global Call Forwarding

Choosing a provider that meets your needs and budget can be tricky—especially if you do not know what to look for. However, with the right information and approach, you can find one that will help you achieve your global expansion goals.

So, why choose Global Call Forwarding as your global telephony provider?

Global Call Forwarding is a leading provider of local and international toll free numbers that come with an array of advanced call management features. We have been in business for over 25 years, offering high-quality solutions to our customers. When you sign up with us, you get a dedicated account manager to manage your business communication system along with 24/7 responsive customer and technical support.

With Global Call Forwarding, you can upgrade your legacy phone system and scale your business as and when you need. Want to learn more about our business phone solutions? Chat with our experts or call us today at 1-888-908-6171.

Related: Global Call Forwarding vs Legacy Telecom Carriers

6 Call Metrics to Track in Your Global Marketing Campaigns

A majority of top marketing teams will use attribution modeling and tracking to measure the effectiveness of their various marketing campaigns in 2021, according to Pyxl.

Attribution can help you understand the means by which customers come to know and buy your products and services. There are many different approaches to attribution modeling that modern businesses use today.

What is Call Tracking?

Call tracking is one of the most commonly used forms of attribution modeling that marketers are using in 2021. It is the process of determining how callers found your business.

Call metrics are used to analyze what channels generate the most customer calls so that you can optimize your marketing efforts and improve ROI.

What is Global Call Tracking?

Many businesses today serve a global clientele.

The global economy is huge and it offers businesses a lot of potential to grow and expand. Although the top fifteen countries make up 75% of global GDP, tremendous potential exists for your business throughout the rest of the world.

International call tracking can enable your business to have unique phone numbers for different countries that are being targeted in your global marketing campaigns. Your marketing team can then track the results of various global campaigns through call tracking metrics.

Common Ways to Use Global Call Tracking

  • Compare the performance of multi-country campaigns side-by-side.
  • Assign unique in-country phone numbers to different traffic sources (social media, adwords, email, landing pages, etc).
  • Measure the results of your advertisements across a number of countries.
  • Set up local or international toll free numbers from other countries.
Global call metrics that you must track.
Source: DepositPhotos.com – Lic#50391141 ID#27446420

6 Global Call Metrics You Must Track in 2021

There’s a lot you can measure with call metrics such as where your calls are coming from and what times are most popular. You can even further delve into the content of conversations with our cloud call recording service.

But in order for your marketing team to benefit the most from global call metrics and really dig into the granular data, you’ll want to export your call detail records (CDRs) into a spreadsheet and apply filters.

These next steps and calculation of metrics will require some basic Excel knowledge.

call tracking excel

1. The Number of Calls Per Country

Have you wondered which countries or regions are generating the most phone calls? You can easily determine this through global call tracking.

Once you’ve exported your CDRs, you should then filter by service line. You can type in the country code under column D and choose the right phone number. Refer to this list of international call prefixes.

You can do a sum of the lines to see how many calls came in from each country.

Analysis: You’ll want to look further into those countries that are generating lots of calls so you can understand which marketing efforts are more successful.

2. Call Volume by Time of the Day

It’s helpful to see when most of your calls are coming in. This helps you adjust bidding strategies at various times of the day and ensure enough staff is on hand to support high call volumes throughout the day.

You can see the total number of minutes in column I. Break the column down further by filtering the date and time columns.

Analysis: Long-duration calls are likely a sign of good quality conversations while short-duration calls may indicate low-quality sales calls.

3. Call Source & Campaign Performance

This is what call tracking is all about — on a global scale.

Look at your various campaigns to evaluate which campaigns are generating the highest number of successful calls. For example, you can assign one call tracking number to social media campaigns and another number to paid search.

In the coming months, you’ll be able to enter unique names and tags for each phone number.

Analysis: Allocate more of your budgets towards high-performing campaigns.

4. Call Duration

It’s important to know how long your calls last. As a general rule, sales conversations last longer than x amount of minutes. Through global call metrics, you’ll be able to see which calls have a sufficient duration. And if you notice a dip in call duration, you can bring it up in meetings and brainstorm ways to improve caller experience.

Analysis: You don’t want to spend money on channels that do not source high-quality conversations.

5. Caller ID

Is there a certain area code where most of your calls are coming in from? Are these first time callers to your business? You’ll want to measure this through global call tracking. It is important, however, to connect our data with your other tools like your CRM and / or marketing software to really make the most sense of the metrics.

Analysis: Invest more in cities where you have lots of callers.

6. Landing Page Performance

Landing page performance can give you insights into the effectiveness of your marketing efforts. You’ll also want to talk to sales managers as much as possible and ask about lead quality and next steps in your buyers’ journeys so that you can create quality landing pages that convert.

Analysis: Invest more in landing pages that are performing well. For the low-performing landing pages, try to see how they can be improved.

How to Calculate Global Marketing ROI

Once you have all the data and it’s synced with your other business tools, how are you going to present your findings to upper management? That’s an important question that many marketers face.

Upper management is often concerned with revenue and profitability, though some marketing teams use other metrics to measure success. At a basic level, you’ll want to keep close track of costs and conversions in your calculation of ROI.

ROI = (final value of investment – initial value of investment) / cost of investment x 100%

Conversions can be new customer acquisition, qualified leads, etc. But you’ll want to clarify this definition internally and then measure conversions.

In order to calculate overall costs, download invoices into excel and you’ll see costs by country. You can add this up or simply view costs by country.

How to Sync Global Call Metrics with Your Business Tools

At some point, you’ll probably want to sync your call tracking data with your other systems and tools. This will help you recognize more patterns in the data and make better use of metrics. You can do this through our API.

Why You Need Global Call Tracking

Want to get more insights into where your customers are and what leads them to connect with your business?

You can’t improve what you don’t measure. Global call tracking can help you measure the effectiveness of your international marketing campaigns. This will help you increase profitability and slash costs.

Talk to our sales team to learn more or get a free demo today to see how we can help.

Modernizing Legacy Phone Systems: How and Why to Upgrade?

Many businesses still struggle with outdated communications infrastructure in 2021.

Legacy phone systems lose functionality and decline in value over time. They will eventually cost you and your team valuable resources and attention.

The good news is there are plenty of options to modernize legacy systems. Modernizing your phone system will not only reduce costs, but can also drastically improve the efficiency of your business operations.

What is a Legacy Phone System?

A legacy system is a software, hardware, or application that is built on obsolete technologies, but still used in critical business processes. A legacy phone system is essentially an inflexible and outdated business phone system that does not deliver modern features.

The most common legacy phone systems involve T1 connections, POTS lines, legacy operators, and PRI configurations. A setup that still leverages copper-based wiring or analog channels is considered a “legacy system.”

Why Should You Modernize Your Legacy Phone System?

Legacy system modernization can provide many excellent opportunities for your business.

The common saying to “not fix what isn’t broken” does not apply to digital transformation. Businesses today must replace older, inefficient systems and adopt more modern technologies in order to stay competitive over the next decade.

7 Reasons to Modernize Your Phone System

Your legacy phone system will cost you in many different ways. Here are some of the most common reasons to modernize your business phone system.

  • High Costs

In order to set up an old-school business phone system, you would need to purchase and install clunky hardware. There are also oftentimes hidden fees for hardware usage and technical support. On top of that, legacy telecom carriers usually try to lock their customers into long-term contracts.

  • Maintenance

Maintaining a legacy phone system can be time-consuming. Updating the software, hardware, and underlying infrastructure can consume valuable resources that could instead be put towards other projects.

Repairs are also a pain as the manufacturer might no longer make your parts. You might have to resort to buying used hardware of questionable quality.

Troubleshooting outdated tech can be even more of a headache. Maintenance could require someone on-hand who is properly trained in using your specific phone system. As your technology systems age, there will be fewer qualified engineers and technicians available to help.

  • Flexibility

The 2020 pandemic proved the importance of flexible infrastructure that is quick adapt to everchanging business needs. With the rise of telecommuting and remote work, employees should be using a cloud-based phone system that enables them to work from anywhere in order to ensure business continuity.

Another thing to consider is changing office locations or global expansion. You’ll need to uninstall, transport, and reinstall your equipment. This can be a confusing and time-consuming process. Modern phone systems, on the other hand, can be set up instantly.

  • Scalability

What happens when your growing business needs to hire new employees, open new offices, etc.? It’s not easy to scale a legacy phone system.

For one, a traditional business phone system can only support a finite number of phone lines. If you exceed that number, you’ll need to add additional ports or buy more equipment.

Similarly, if you need to support a larger call volume, you’ll need to buy extra equipment to increase call capacity. If your legacy phone system is not able to support incoming call traffic, callers will hit busy signals and / or abandon their calls. This could result in lost revenue.

  • Features

Many modern UC providers offer advanced service features and access to call detail records. These can help improve customer experience and internal reporting.

Your current phone system might allow you to answer calls, but it could be missing a lot of functionality that many cloud phone systems offer.

  • Security

Legacy systems have security vulnerabilities, and if you’re still using one, it could be liable to hacks, cyber-attacks, etc. If your IT department is constantly spending time trying to patch holes or recover from security breaches, they won’t be able to focus on more profitable projects.

Don’t make yourself a target. In 2020 alone, there were more than 1000 data breaches.

By upgrading to a cloud phone system, you’ll be able to implement best practices for VoIP security to ensure the confidentiality of your business communications.

  • Integrations

Integrations are all the rage these days. It’s important to sync your business phone system with other tools in order to maximize workforce efficiency. Legacy systems don’t offer voice integrations or other capabilities that modern systems can. If they do offer an integration, lots of customization is likely needed.

Legacy versus Modern Phone Systems

You might be thinking that it’s time to upgrade your phone system. Luckily, cloud phone systems prove a better alternative to legacy telecom.

  • Modern phone systems are cloud-based. This means you don’t need any extra equipment. You simply connect them to your IP network.
  • Modern phone systems are generally much more affordable. You aren’t locked into a long-term contract. You can always upgrade or downgrade your plans as you choose.
  • Both legacy and cloud communications are very reliable. Modern phone systems, in general are more secure and provide much better functionality.

There’s simply no reason to stick with your outdated phone system. If you haven’t started to upgrade your legacy technology, now is the time. But how exactly could you go about doing so?

Upgrade Your Legacy Phone System

Before making a big change — such as upgrading your existing phone system — you need to evaluate what your current systems and determine the best ways to move forward. This will help you transition with limited downtime. Here are a few factors to consider.

1. Workload and IT architecture
To understand the depth of an upgrade needed, you first need to understand how your legacy phone system works and which facilities modernization. Audit your technologies (hardphones, softphones, features, etc.) and infrastructure to determine their functionality, value, and ROI.

2. Operational changes
In an attempt to optimize processes, workflow, and productivity, think of strategies to improve efficiency. How can newer technologies help you achieve these goals? These changes may include new skills, training, software, teams, etc. When noting down these changes, keep costs and timelines in mind.

3. Finances
Evaluate your business spending and budget and identify ways and resources to support such an upgrade. While most businesses are worried about the costs of upgrading their systems, holding onto legacy systems may prove more expensive. This is because your business will have to invest in other service providers to scale up, which increases costs over time. Additionally, maintaining and updating outdated legacy systems tends to be more expensive than signing up for a new one.

4. Security and risks
Lastly, consider potential risks your business may face. This means possible downtimes, impacts to processes, timeline of the upgrade, etc. Also consider the risks of keeping your legacy system the way it is. If you decide to modernize your legacy system, plan to protect your systems and data before, during, and after the process. This is to protect data loss, maintain compliance, reduce downtime, and upgrade smoothly.

When to Upgrade Your Phone System?

So, how do you know when it’s time to upgrade your phone system? It is time to consider modernizing your legacy system if you need to:

  1. Update outdated technology.
  2. Stop overpaying for basic services and features.
  3. Meet the increase in customer demands.
  4. Facilitate an easy move to a new office location.
  5. If you are implementing a hybrid work culture.
  6. Gain access to better features and voice quality.
  7. Prepare for disaster.
  8. Protect from cyberattacks and keep data secure.
  9. Increase flexibility and mobility.
  10. Scale effectively without over-budgeting.
Modern versus legacy phone systems.
Source: DepositPhotos.com – Lic#23304270ID#27446420

How to Upgrade Your Legacy Phone System

Modernizing a legacy phone system means updating and transforming your architecture to prepare for new technological developments. For business phone services and business comms, this means migrating your phone system to the cloud and adopting UCaaS to prepare for digitization. This enables collaboration, remote work, and increased efficiency. The best ways to modernize legacy systems and upgrade your phone system include:

1. Complete Renewal
This involves taking down your existing system and technology and replacing it with cloud communications

2. Gradual or Incremental Changes
This involves replacing certain parts of your existing legacy system one at a time. While this method may seem cost-effective, you may end up with more and more outdated systems building over each other, leading to further complexity.

3. Minor Patch-ups
This approach looks for quick fixes and workarounds to make the system functional. While this approach may add additional features and functionality, it does not improve the overall performance of the system.

4. Enhance Existing Systems
This method is by far the most cost-effective and efficient one. It involves making improvements and upgrading your existing legacy phone system to work alongside new technology and software. Integrations, no-code software, and APIs can help enhance such systems.

Global Call Forwarding Can Help

A legacy phone system can be difficult to upgrade because of its importance in critical day-to-day operations. There are companies, however, that specialize in legacy phone system modernization.

Global Call Forwarding is one of those companies. We offer a cloud PBX that will improve the effectiveness and profitability of your business or department.

  • A no-code solution that is easy to implement.
  • Higher voice quality service for lower costs. Very reliable.
  • Access to user-friendly software (online control panel, accessible from anywhere).
  • Increased geographic reach and coverage (business phone numbers for more than 160 countries globally).
  • Access to modern features and services such as international call forwarding, advanced call routing options, automated voice response, etc.
  • Quick scalability with multiple redundancies and low downtime.

And when you have these key features in place, your business can improve customer experience and employee satisfaction. Your business can be on par with competitors and even gain a competitive advantage with modern, reliable solutions!

Depending on your business, it can be a quick process or it could take some time. Contact us today to learn more about upgrading your legacy phone system and moving to the cloud.

9 Benefits of Advanced Call Routing

Improving caller experience goes a long way in retaining existing customers and attracting new customers to your business. But how can you make it so callers don’t have a hard time reaching your business and getting answers? Here we highlight the various benefits of an advanced call routing service so you can make your business reachable and reliable to your local and global customers.

How Can Advanced Call Routing Support Your Business?

Advanced call routing gives businesses an array of routing options to choose from. These are smart call routing strategies designed for optimal efficiency. Whether you have offices and employees in multiple locations or want to cater to global customers who call during off-hours, you can route calls to multiple locations, lines, or numbers in a way that ensures no calls go unanswered and that all callers reach the right department at the right time.

Here are the key benefits of using an advanced call routing service for call management.

1. Help Callers Reach the Right Employee

With smart call routing, your ACD or advanced IVR system that routes calls can identify the purpose of the call by asking questions and providing the caller with different menu options. Then, the automated system transfers the caller to the right department, employee, or agent for assistance. With this, you can:

  • Connect callers with agents within their time zone or location, and
  • Connect callers with employees they have previously interacted with

Doing so ensures smooth transfers and enhanced customer experience. Customers can connect with the employee best-suited to assist them in making a purchase or resolving an issue, without any hurdles.

2. Reduce Wait Times and Call Abandonment Rates

With advanced call routing, you can route and ring calls on multiple phones simultaneously. Or, you can send calls down a predetermined list of employees; when one is busy, the call moves to the next in line. This increases the chances of the caller connecting with an employee quickly, reducing wait times. Additionally, the less time a caller spends waiting in a call queue means they are less likely to abandon a call. This means callers are getting their queries resolved quickly — probably during the first call — leading to higher customer satisfaction scores.

3. Reduce the Number of Missed Calls

Since you can route calls to different locations and offices, you may choose to forward calls coming in outside of business hours to remote agents or employees in other locations and time zones. This way, callers still get support and your employees do not have to work odd shifts or work overtime. And by ensuring that callers connect with someone — even during off-hours — you can reduce the number of calls missed or unanswered.

4. Adopt a Follow the Sun Support Model

Whether you are a big multinational company or a small business wanting to extend services to neighboring countries and regions, follow the sun routing will help you offer 24/7, round-the-clock support — even if your business is not located around the globe. You can make your business reachable to customers and callers, no matter where they are, by routing incoming calls to your business locations and remote agents in different regions and time zones.

5. Provide Global Customer Support

Part of any global customer support strategy is to make your business available to your customers wherever they are. You can do so by opening different field offices in key target markets and locations. Or, by offering multichannel customer support that is monitored 24/7 via live chat, phone, email, etc.

In the same vein, call routing with international call forwarding allows you to forward incoming calls from one location to another without worrying about international calling fees. And you can route these calls to specific offices or multiple locations, as needed. Together, these services can improve the way your business offers support to global customers.

6. Offer Voicemail and Self-Service Options

If your employees or agents are busy and callers are left waiting, offer them voicemail and self-service options. Let callers opt-out of the IVR system and leave a voicemail with contact information. This way, as soon as an agent is available, they can call the customer back and the customer does not have to wait on the phone.

You may even let your callers know, via pre-recorded messages, that they can submit a ticket, or check out your online support guide. These are self-service options they can use to get assistance quickly on their own, without having to talk to a rep on the phone. In fact, you can even design your IVR system to offer troubleshooting help and answers to common questions. The routing system will send callers to the right pre-recorded message based on their input.

7. Add Custom Greetings and Messages

As customers navigate your ACD or IVR system, inform them of new features and services, company information and updates, and so on with pre-recorded messages (human, not automated). You can use custom greetings for certain groups of customers (predetermined by the number they call from), holiday greetings for big holidays, and so on. This makes your business appear more human rather than having just an automated response on the phone.

8. Balance Out Employee Workload

By routing calls effectively, you can distribute the workload among your employees. This way, no single employee is inundated with numerous calls and responsibilities while others stay idle. Balancing the workload will enable your business to manage high call volumes more efficiently.

9. Improve Customer Satisfaction

Finally, all of the abovementioned strategies and benefits help your business offer better customer support. And when you offer reliable and responsive support, you increase customer satisfaction and gain more loyal customers.

Get Advanced Call Routing Today

Think a call routing service can help you optimize your business communication system? Learn about Global Call Forwarding’s advanced call routing and international call routing services. Call us today at 1 (888) 908 6171 or chat with our representatives online!

What is Call Routing?

Are you looking to improve caller experience when customers contact your business? Responsive phone support is crucial to increasing caller satisfaction.

And one way to make your business reachable and responsive is with call routing. Try different advanced call routing strategies to reduce wait times and help callers reach the right department or employee quickly.

Call Routing Explained

Call routing is a call management tool that distributes incoming calls based on rules set by your business. In other words, you can set rules to route incoming calls to specific employees, offices, departments, or phone lines, as needed. This can help you manage high call volumes.

For example, you can set a rule to route calls coming to your main office to another location (such as a satellite office) during certain hours of the day. Or, you can set a rule to route calls coming from certain locations to a remote worker in that time zone or region.

These routing strategies help you organize incoming business calls during on and off-hours. And you can ensure callers are taken care of even outside of your regular business hours.

How Does Advanced Call Routing Work?

Advanced call routing is also referred to as an automatic call distributor system (ACD) since it automatically distributes calls to the right person or department. Callers do not have to input extensions. When they call a business, they may interact with a cloud IVR system or auto-attendant. Based on the rules set, the IVR will automatically route the calls or ask for more information about the caller and then route the call to the right department.

Benefits of Using a Global Call Routing Service

But what can an advanced call routing service do for your business? By routing calls strategically and effectively, you can help callers get assistance quickly. This improves customer experience as they don’t have to wait in long lines or move from employee to employee just to get information. And you can improve the overall experience of your customer support and sales teams by dividing the work and spreading it evenly.

Here are some of the key benefits of using a global call routing service:

  1. Route callers to the right person or department; eliminate confusion
  2. Offer 24/7 follow the sun customer support
  3. Provide global customer support
  4. Reduce wait time and call abandonment rates
  5. Reduce the number of missed calls
  6. Connect callers with agents within their time zone or location
  7. Connect callers with employees they have previously interacted with
  8. Improve customer satisfaction
  9. Offer virtual voicemail and self-service options
  10. Add custom greetings and pre-recorded messages
  11. Balance out employee workload

What is call routing?

Call Routing Strategies and Best Practices

There are a few different ways to route calls coming into your business. This mainly depends on what you are trying to accomplish and the size of your business and customer-facing teams.

Once you have these basics down, you can start identifying routing strategies that fit within your infrastructure. You can route calls through an IVR system or ACD system with pre-set rules and pre-recorded messages. Here are the top call routing strategies:

1. Time-Based Routing

With time-based routing, you can route calls to specific offices, lines, or employees based on the time of the call. For example, calls that come in during off-hours or the weekends can be directed to remote workers or employees in different time zones. This type of routing is also known as time of day routing.

2. Location-Based Routing

Route calls based on the location of the caller. This is a good strategy for businesses that have customers in multiple regions and countries around the world. You can group together regions within the same time zone or close by. And then forward incoming calls coming from customers within these regions to agents assigned to these regions. You can also forward calls internationally to different offices or locations with an international call forwarding service.

3. Skill-Based Routing

This strategy works along with your IVR system. The IVR system presents the caller with a menu of options to choose from. Based on the caller’s input, the system routes the call to the agent with skills that match the caller’s input. For example, customers needing assistance in specific languages can converse with employees fluent in those languages by opting for that option within the IVR.

4. Simultaneous Routing

With this routing feature, you can ring multiple phones with one number. This means incoming calls ring on all phones assigned within your hunt group or ring group. You can set your ring group to include employees in the main office, satellite offices, remote workers, and so on. Then, as a call comes in, whoever is available can jump in and assist the customer. The customer won’t have to wait for an available line.

5. Sequential Forwarding

Sequential Forwarding — also known as sequential ringing — delivers incoming calls down a predetermined list of numbers. If the employee assigned to the first number doesn’t answer it, the call moves to the next in line.

6. All-the-Way-Round Routing

This type of routing strategy is the most common one. Most businesses start out with this routing technique and then evolve from there. This routing strategy helps distribute incoming calls evenly. The first call goes to the first employee in the predetermined list. The second call goes to the next person on the list, and so on. Once the last person on the list receives a call, the next call is sent to the first employee.

7. Least Occupied Agent Routing

With this strategy, calls are routed to the agent waiting for the longest. In other words, the call is sent to a line that hasn’t received a call in a while. This routing strategy ensures that no agent stays idle for too long. And distributed calls evenly among agents.

8. Holiday Rules

Set call forwarding rules for major holidays in advance. Calls coming in on these days can be forwarded to voicemail or office different locations. This way, callers can leave a message or get a response from your teams in other countries and time zones, when your main office or core employees are on vacation.

Get Advanced Call Routing with Global Call Forwarding

Global Call Forwarding’s call routing service is highly customizable. So, you can design a phone system that works best for your needs. Map out different ring groups. Set up rules for different situations and times. Upload voice messages, custom greetings, and menu options. And create a better caller experience for your customers. Speak with our experts to learn more about what our service can do for your business. Call us at 1 (888) 908 6171 or chat with us online!

9 Ways to Reduce Call Center Agent Turnover

Call center agent turnover (also known as call center attrition) is one of the greatest challenges call centers face regularly. Agents and employees leave for a variety of reasons from low pay, low flexibility, to lack of in-house growth opportunities. Consider these 9 ways to reduce agent turnover and retain valuable employees.

What is the Cost of Agent Turnover?

Most call center costs fall into three categories: administration, labor, and technology. While administrative and technological expenses often remain the same or stable, labor (agent) expenses fluctuate.  These expenses include hiring and training agents, agent and supervisor wages, resolving their errors, and offering rewards. These expenses can easily take up to 55-80% of a call center’s costs. And the higher the attrition rate, the more these expenses increase. The real cost of high call center agent turnover includes:

  • Low-to-bad quality of service
  • Frustrated and dissatisfied customers
  • Lower productivity and collaboration
  • Interrupted and unreliable service
  • Increased call center expenses (time and money spent hiring, recruiting, training, management, poor service levels, etc.)

Reasons for Call Center Agent Turnover

In order to understand how to reduce call center agent turnover, you first need to examine why you may be losing these agents? Is it that your company is hiring unqualified agents? Are agents overburdened or not trained enough? Here are some of the most common reasons why agents leave:

  • Hiring unqualified employees
  • Insufficient training
  • Repetitive and mundane work
  • Insufficient compensation
  • Overburdened; working overtime
  • No-to-low professional growth
  • Low employee satisfaction
  • Poor or competitive work culture

How to Reduce Call Center Agent Turnover?

Call center attrition is a common problem call center managers face. As a call center manager, you must understand how attrition affects your call center. Once you understand the problem, you can proceed to improve the conditions of your call center agents to reduce call center turnover and improve customer satisfaction.

Let’s look at 9 ways to reduce call center attrition and keep your agents.

1. Hire Smartly

Employees who know how to do the job and are familiar with its challenges and rewards are more likely to stay than employees who are unprepared and not qualified. As such, you must hire smartly by focusing on bringing quality applicants on board. When hiring, look for experience, confidence, personality, collaborative attitudes, and skills. You may even expand your search to include referrals and remote agents. Define your job descriptions and roles well — be specific — and highlight your expectations and goals. Potential applicants should know what they are getting themselves into.

2. Prioritize Enhanced Training Programs

Even when you hire skilled talent with years of experience, it is important to train them for your specific call center. If you want high-quality work, you will need to invest the time in training agents accordingly. Don’t settle for only in-house training and free workshops, webinars, or training programs like ICMI. Help them identify key trainings, courses, and certificates in the industry and participate in them.

Furthermore, embrace coaching culture to help teams work together, collaborate, and support each other. Your agents can learn not only from managers and supervisors but also from each other. And so, creating a positive atmosphere for learning and collaboration can go a long way in making agents feel confident.

3. Make Internal Communication Easy

Establish clear communication channels that are easy to navigate. In order for agents to meet your goals, they need to know what is expected of them and how they can achieve those goals. As such, make your company goals and expectations clear. Furthermore, offer constructive and practical feedback consistently; that is, advice and feedback they can actually put to use instead of vague ideas. Lastly, they need to know who to connect with when they have an issue or want to bring forward new ideas. By enabling an easy flow of communication, you can ensure issues are picked up on quickly and improvements can be made.

4. Demonstrate Focus on Customer Satisfaction

Customer satisfaction is essential to the success of any call center. If your customers and callers are not satisfied, you will lose valuable accounts and revenue streams. As such, emphasize the importance of offering personalized and considerate customer service and care. This means teaching your teams to work towards improving customer experience, contact quality, increasing first call resolution, tracking and measuring customer success metrics, and more. Furthermore, you must track call center KPIs such as average handle time, calls per hour per agent, and so on. These metrics help you ensure no one agent is overworked and that work is distributed well.

5. Give Importance to Employee Experience (EX)

Most businesses look outward — customer experience and success — to quantify success. However, focusing on and improving employee experience, directly and indirectly, impacts how your customers interact with your business, and by extension, customer satisfaction.

And so, it is simple, if your employees are unhappy and dissatisfied, it will affect their work and encourage them to leave. For these reasons, it is important to identify what concerns or struggles your employees are facing and how you can help fix those issues. After all, happy employees are able to convert more prospective customers into sales.

6. Provide High-Quality Tools and Software

Next, ensure your teams have the right tools they need to do their jobs within the quality you expect. Cheap services and tools can easily hinder productivity. For example, bad phone service can lead to dropped calls, missing audio, etc. Another example is using call center tools like an advanced IVR system to help distribute or manage incoming calls equally to all agents to ensure no one agent is answering a large number of calls. This helps agents balance their work and focus on customers better.

Reduce call center agent turnover with IVR.

Therefore, do your research and find tools, software, and features that can support the work your employees are doing. A high-quality call center software can help employees easily track contacts and their histories, update lists and interactions, and communicate well internally and externally. This does not have to be an expensive affair. Most service providers offering virtual call center software can help you get multiple tools in the same platform and integrate other apps into your existing system. Find the one that works best for your specific needs and teach users how to use these tools to their benefit.

7. Offer Considerate and Relevant Recognition and Rewards

It is important to not just be aware of the employee experience. As a manager, it is your job to find ways to maintain their motivation and desire to stay. And one way to do this to recognize their efforts and hard work. Offer rewards that are relevant and useful to your employees. Some ways you can reward your employees include:

  • Written and verbal praises
  • Awards and accolades
  • Bonuses during milestones, reviews, end of the year, and holidays
  • Events such as employee appreciation day, birthdays, work anniversaries
  • Having a corporate wellness strategy
  • Gift boxes or gift cards (for shopping, traveling, dining)

8. Give Access to Skill Development Programs

Not all employees are happy staying in the same position doing the same type of tasks, year after year. Always provide your employees with the opportunity to develop their skills and to keep learning and growing. This indirectly helps your business as employees learn and stay up-to-date on new trends in their field. They can then apply these trends and strategies to your business.

9. Provide Opportunities for Growth and Promotions

Lastly, try to offer opportunities for employees to grow within the company. This may be moving to a new position or department or promoting internal employees to new open positions. Employees that don’t see growth opportunities in their future with your company will go elsewhere to find motivation. Agents who see that their hard work and skills lead to career progress will work harder and do better.

Improve Turnover Rates with Better Call Center Tools

Global Call Forwarding can help you find the right call center tools and features to support your agents’ workload. We can get you set up with a robust and easy-to-use small business phone system. Call us today to learn more!

Improve Productivity With These Must-Have Business Phone Apps

Aren’t we all glad we have smartphones that make it easy to get things done within a few taps?

There’s an app for almost everything these days. And this rise and acceptance of apps have made it easier than ever to take your business with you wherever you go.

From sending out important emails to checking business reports to engaging with your professional and social network. You can get all of this done by converting your phone into a business powerhouse.

Business Phone Apps to Help You Do Business On-the-Go

We’ve put together a list of business phone apps you should have to improve productivity and efficiency. We’ve divided our list of business apps into the following main categories:

  1. Business Communication
  2. File Creating and Content Management
  3. Project and Task Management
  4. Productivity

Obviously, you do not need every app in this (rather long) list but try them out and find ones that work best for your needs.

Business Communication Apps

Communication apps include voice, video, chat, messaging, and softphone apps. These business apps help you communicate effectively with team members and your network whenever required and through preferred channels. Here are the top communication apps for business:

Voice & Video

Email

  • Gmail
  • Outlook
  • Spark
  • Blue Mail
  • Cleanfox

Chat & Text Messaging

  • Google Chat
  • Slack
  • Signal
  • Viber
  • Telegram
  • Facebook Messenger
  • WhatsApp
  • Microsoft Teams
  • WeChat

File Creation and Content Management Phone Apps

Business comes with a lot of document and file-sharing. And so, to breathe through the chaos, you will need file creation, storage, and management apps that will help you create and build with the best tools and share it with the right people. Here are the best file creation and management apps for business:

File & Content Management

  • Microsoft Office (OneDrive, Word, Excel, PowerPoint)
  • G-Suite (Drive, Docs, Sheets, Slides)
  • Dropbox
  • DocuSign
  • CamScanner
  • CloudConvert
  • Adobe PDF Reader
  • PDF to Word
  • Quip

Website & Design

  • WordPress
  • Squarespace
  • Weebly
  • Canva
  • Procreate
  • Infinite Design
  • Adobe Photoshop Mix
  • Adobe Capture

Project and Task Management Phone Apps

When managing multiple teams and projects, it becomes crucial to see the bigger picture and get a visual understanding of the progress your team is making. After all, where would we be without our checklists? Here are the top business apps for project and task management:

Checklist & Task Management

  • Todoist
  • Google Keep
  • Producteev
  • Nozbe

Whiteboard & Mind-Mapping Tools

  • Miro
  • MindMeister
  • Ayoa

Project Management Systems

  • Trello
  • Teamwork
  • Monday.com
  • Basecamp
  • Asana

Productivity Phone Apps

Finally, it helps to have tools that can help you take quick notes, track time spent on tasks, set reminders, check your finances, and so on. These tools can help you be productive and efficient. Here are the top business apps to increase productivity:

Time Tracker

  • Pomodoro
  • Toggl
  • RescueTime

Note-Taking

  • Evernote
  • OneNote
  • Google Keep
  • Notion

Finance & Accounting

  • Mint
  • Nerdwallet
  • Quickbooks
  • Cleo
  • Expensify
  • Wave
  • Hello Bonsai
  • PayPal
  • Venmo
  • Google Pay

Calendar

  • Google Calendar
  • iCloud
  • Outlook Calendar
  • Timeful

Social Media

  • Facebook
  • Twitter
  • Instagram
  • LinkedIn
  • Hootsuite

Recording

Misc.

  • IFTTT (If this, then that)
  • Clock (with time zones)
  • Square Register
  • iTranslate

What Business Phone Apps Are You Missing?

With other business-related systems and tools, you need to test these business phone apps to find ones that work best for your business needs. Some may require subscriptions, so you will need to judge if they are worth the price.

But a word of caution: while you work to make your phone business-friendly, remember to maintain a healthy work-life balance and switch off during off-hours. Toxic productivity can lead to overworking, burnout, and exhaustion. And that does not help you be your most productive and best self.

That being said, take time to find tools and apps to increase productivity, manage tasks effectively, and help you do your job well!