VIP Caller

VIP caller
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What is VIP Caller?

VIP caller is an advanced call routing strategy that lets your business prioritize incoming calls. This way, your top accounts and customers always get assistance when they need it. There are a few different ways to set up VIP routing with your phone service provider.

Global Call Forwarding offers a variety of advanced routing strategies and capabilities. You can easily manage and control these features using our online control panel.

How Does VIP Caller Routing Work?

With VIP routing, you can send priority calls directly to the right agent. This feature lets you connect customers to agents that worked with them before and know their previous cases.

You can also match callers to specific agents based on location, time zone, and language. So, customers receive support tailored to their needs at their convenience.

VIP caller routing helps your team create an excellent caller experience and responsive customer support.

How to Route Priority Calls with VIP Routing?

If your provider offers advanced call routing tools, check out how to route calls based on priority.
There are three ways to set up and use VIP caller routing with Global Call Forwarding.select caller id routing

1. Geo-Routing (Location-based routing) — Route calls based on the caller’s geographic location.

2. Caller ID Routing — Route calls based on the caller ID.

3. Dedicated phone numbers — Get a dedicated phone number to give out to VIP clients. Set up an X-digit extension for VIP callers to press or get a phone number and o

 

nly “whitelisting” VIP callers. Then, decide where you want these calls to be routed.

Whichever route you choose, you can enter area codes based on locations or caller IDs you want to prioritize. Then, you decide where those calls route to. You may choose to send priority calls to the best salesperson managing the caller’s region. Or, you may send calls that require a specific skill set to an agent with those skills. For example, send Spanish-speaking callers to Spanish-speaking agents.

You can set and customize these pre-determined rules in the Control Panel. Your dedicated account manager would also be happy to help you set up VIP routing.

VIP caller selection screen

Benefits of Advanced Routing

Here are the key advantages of using VIP caller routing:

  • Direct important traffic to specific departments or agents.
  • Send VIP callers to agents they have worked with before, thus building a strong client-agent relationship.
  • Don’t make your important clients wait in line. Give them the premium service they expect — Think: VIP travel clients, UHNW financial services clients, etc.
  • Cut down on-hold times for your priority customers.
  • Offer personalized service to top clients and improve customer loyalty.

Using VIP Caller with Global Call Forwarding

VIP routing helps you optimize your workforce, improve caller experience, and offer top-tier customer support. Within a few clicks, you can easily set up VIP call routing by assigning and organizing users based on rules that work best for your business. We offer advanced routing with all our cloud phone number plans. Learn more about our plans on our Pricing page.

ivr benefits
setup ringing

How to Set up VIP Caller Routing?

You can set up VIP call routing in the Control Panel through Global Call Forwarding. Here is how you can configure this routing strategy with your call forwarding number:

  1. Log in to your Control Panel.
  2. Choose a phone service line and click on Settings.
  3. Select Call Forwarding from the horizontal menu and click IVR.
  4. Click on the Manage IVR Applications button.
  5. Click the Create New Application button on the top right.
  6. Select Caller ID Routing from the actions displayed and click on New Rule. Here, you can enter the area codes or caller ID of calls you want to prioritize.
  7. Then, select Phone Call from the actions displayed.
  8. Here, you can enter the destination for incoming calls you want to prioritize.
  9. To save your IVR application, click on Close at the bottom and then Save Application on the top right.

Need help or want to learn more about call routing from Global Call Forwarding? Speak with our representatives today or contact your account manager. Call us at +1 (561) 908-6171 or chat with us online!

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