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Outbound Calling: Business Guide and Resource

Whether you are a large call center or a small business offering customer care services, incoming and outgoing calls are important to successfully run your enterprise. How you interact with a prospect can determine whether they become a returning customer or not. Here, we will have a detailed look at the history and importance of outbound calling and how utilizing this service can boost your sales.
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In this guide, you can explore what outbound calling is and how it can enhance your business and make it more productive. Continue reading or choose the section that's most relevant to you.

What is Outbound Calling?

outbound calling for business

The terms “inbound call center” and “outbound calling” are usually associated with call centers. That is because they are primarily call center services which may be local, international, and virtual. Inbound calling refers to incoming calls when customers call a business. Consumers call in to ask for information about the service or get support. Inbound call centers have a high volume of incoming calls and provide customer service and support.

Outbound calling, on the other hand, is when employees call customers; that is calls are outgoing. Sales teams, customer support teams, telemarketers, and appointment setters are usually the ones making these calls. The main aim is to increase sales through cold-calling or follow-up with existing users. Most companies outsource their outbound calling needs so that they themselves can focus on product creation and marketing. Others, however, conduct their business communications in-house using call center software and tools. With advancements in telecom and virtual communications, this is an increasingly popular option for most businesses.

History of Outbound Calling

outbound calling guide

The early 1980s to mid-1990s saw a rise in in-house and outsourced telemarketing services within the United States. This is because businesses discovered that telemarketing can be an efficient way to drive up sales. Customers that didn’t know a company existed would quickly become users, thanks to cold-calling.

Unfortunately, telemarketing soon gained a bad reputation with unethical practices and scamming becoming more common. By the late 1990s, customers were harassed, abused, and mistreated. And this caught the attention of the Federal Trade Commission (FTC) and the Federal Communications Commission (FCC) started creating and strengthening communication regulations. The National Do Not Call (DNC) Registry came into effect thanks to the FTC in 2003. Individuals can now choose whether they want to receive random unsolicited sales calls. Additionally, the Telephone Consumer Protection Act (TCPA), passed in 1991, was amended to include a requirement for written consent from customers before robocalling them.

Related: How to Prevent Phone Numbers from Being Marked as Spam

These issues aside, telemarketing still exists largely because it has proven to be effective time and time again. And companies have been using outbound calling services to improve customer care and build strong relations with their clients.

So, How Does Outbound Calling Work Now?

The most common way to use this service is through a virtual phone service provider. First, you purchase virtual telephone numbers from a provider offering web-based communication solutions. Then, you use an outbound dialer and start calling customers and business connections. Some organizations use predictive dialers to connect with a high volume of prospects. Predictive dialers are automated software that dial a list of phone numbers and connect only answered calls to an agent. Other companies may use outbound calling to make robocalls that again use an autodialer to broadcast pre-recorded messages to a large group of people.

Uses of Outbound Calling

Outbound calling is used by corporations, businesses, and contact centers for cold-calling and warm-calling campaigns. Cold-calling is when you call new prospects to attract them towards your service, while warm-calling is getting in touch with clients your company has interacted with previously. Here are some different ways your small business or large corporation can benefit from outbound calling:

Lead Generation

Since outbound calling is generally sales-focused, it is used mostly for lead generation and brand awareness. Employees or representatives call a predetermined list of prospects and inform them of a company’s products and services. This list is created through market research that identifies an ideal target audience. Through these calls, you can let potential buyers know that your business exists while sharing information about the products and services offered. You can pitch sales or set future appointments for a salesperson to call or visit the person at a more convenient time to discuss the product further. Read more about common appointment setter mistakes here.

Feedback and Surveys

Lastly, you can use this service to conduct local market research by collecting information about the market your product is entering and how customers are responding to it. Feedback is an important factor in the successful running of any corporation, so gathering feedback from users can help make improvements that better develop your service and enhance sales.

Customer Success and Follow-Ups

Outbound calling also contributes to the general area of customer service and care. You can use this service to initiate welcome calls to new customers to demonstrate that their business is valued. Or, to verify new accounts and sales for fraud identification. Additionally, you can also call to follow up on a previous purchase or visit, ask how their service was, and if there is anything else you can assist them with. Such calls are warm-calling tactics that let customers know you care and are making the necessary effort.

Most enterprises also use outbound calling to bring clients up to speed about new company policies or updates, to execute fundraising efforts, or to send out renewal and appointment reminders. E-commerce industries, specifically, can get in touch with “abandoned cart” customers to give them the extra push required to complete their purchases. An abandoned cart is a situation where the web visitor leaves the webpage without completing the desired action. For example, an individual on an online shopping site puts items in their cart, starts the checkout process, but then stops and abandons the cart. With outbound calling, you can connect with these potential customers, resolve any concerns or questions they may have, and possibly offer incentives to make the purchase.

Businesses and Industries That Benefit from Outbound Calling Services

Whether you are a B2B or B2C business, customer and client relations are paramount to your survival. Thankfully, outbound calling can be used by businesses across a variety of industries:

  • Financial services
  • Angel investment networks
  • Business Management and Data Analysis
  • Commercial banking services
  • Conglomerates (universal banks)
  • Credit card networking
  • Debt resolution
  • Family investment and wealth management
  • Foreign exchange services
  • High-frequency trading
  • Investment services
  • Insurance services
  • International bank services
  • Investment banking services
  • Private equity
  • Venture capital
  • Marketing services
  • Marketing agencies
  • Online marketing and web development
  • Business analytics
  • Outbound marketing
  • Inhouse marketing and sales teams
  • Customer support teams
  • Account-based, acquisition, affiliate marketing services (attracting new customers)
  • Customer marketing service (retaining present customers)
  • Lead generation services
  • Travel
  • Travel and tourism companies
  • Hotels, timeshares, and resorts
  • Cruise ship companies
  • Limo services
  • Tourism transport services
  • Technology
  • IT and Data services
  • Software and Tech companies
  • E-commerce
  • Online stores
  • Service-based online companies
  • Businesses offering digital products
  • Telecommunications
  • Call centers
  • Customer and appointment setting service
  • Healthcare
  • Clinics
  • Primary care
  • Patient care and wellness
  • Clinical research
  • Hospitals
  • Dental practices
  • Care centers
  • Pharmaceutical services
  • Medical services centers
  • Medical supply sales
  • Insurance and claim management
  • Therapy and rehabilitation

Successful Outbound Calling Strategies

An outbound calling service gives you the opportunity to make quality outgoing calls to increase your company’s sales. However, we are living with fast-paced lifestyles where if you do not grab a customer’s attention quickly, you may lose them. This is where a good calling strategy can go a long way.

When developing outbound calling strategies, make sure to define (or redefine) what the end goals are, so that everyone is on the same page. Then, use marketing and analytics to identify your ideal audience so that you are targeting them only and not wasting your time on individuals less likely to convert. You can also use metrics and call tracking to determine when is a good time to reach out to prospects. Are certain days or hours better than others? And so on.

Support your agents by creating good scripts and providing training. Recording and reviewing calls can point out successful and weak areas. Check out our article for more practical tips to keep in mind when creating effective outbound calling strategies.

Outbound Calling Additional Features:


Call Recording Software, Customized Caller ID, Outbound IVR

While outbound calling, by itself, proves to be an extremely useful business communication service, additional features that come along with this service can further boost it.

Call Recording Software

You can record outgoing calls for record-keeping and quality-assurance purposes. Review recordings and conduct performance analysis. Or, store customer data and transactions to maintain compliance and for protection against liabilities. Global Call Forwarding’s Call Recording software lets you record up to 100% of incoming and outgoing calls. It then stores them as MP3 files for up to 6 years, as needed.


Customized Caller ID

Another perk of getting outbound calling from a virtual phone service provider is the ability to customize your caller ID when making long-distance and international calls. This is a useful feature if a company has customers and business contacts in different states and countries. You can purchase a bunch of 800, local, and international numbers and then display one of those numbers when calling a specific geographic location. This way, instead of seeming like a strange robocall or scam call to your customers, your call will seem like a local one. Customers are less likely to ignore such calls.


Outbound IVR

Outbound IVR allows organizations to engage customers through multiple communication channels via automation. These channels include voice calls, instant messaging, email, or social media engagement. But outbound IVR does this through the delivery of personalized customer experiences and by integrating with customer relationship management (CRM) systems.

Outbound Calling with Global Call Forwarding

Outbound calling can help you connect with new prospects while also giving you multiple ways to stay in touch with current customers. Even if you have reached the end of the pipeline, you still need to do the work to maintain and retain the customers you have while continuing the attempt to draw more in. It is easy to set up an international outbound calling service with Global Call Forwarding. Sign up today or call us at 1 (888) 908 6171 to learn more about how such a service can positively impact customer service as well as sales.

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How to Get Outbound Calling

Takes About 2 minutes
Steps to getting outbound calling for your business
Necessary Items:
Computer or Smartphone
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Research Virtual Phone Service Providers
Look up different providers and compare what plans and features they offer. Global Call Forwarding offers “Outbound Calling” that can be purchased with a new business number or added to a number already in use. Our services are easy to use, cost-effective, and offer numerous additional benefits.
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Sign Up for a New Number
You can choose to add “Outbound Calling” to an existing phone number or purchase a new business number. Otherwise, navigate to the Global Call Forwarding homepage where we have a basic sign-up process, front and center.
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Select Your New Phone Number
Select the country for your new number from the dropdown box on the left. Then, choose a number type (toll free, universal toll free, mobile, local, or national) and the desired prefix. Next, pick a number from the available options in the last dropdown box.
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Enter the Number to Forward Calls To
Now, enter the necessary information about the number you want your calls forwarded to. Pick your country and enter the destination number.
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Choose a Plan
Next, click on “View Rates & Try for Free” to look at the different plans available for your purposes and select one.
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Add Outbound Calling and Additional Services
Scroll down to review additional services offered. Here, you can select Global Call Forwarding’s “Outbound Calling” service from the plans available. You can also activate call recording for your outbound line to record outgoing calls. Select the box under the “Outbound Calling” option.
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Provide Necessary Contact Information
Finally, enter your contact information and select whether your account is for personal or business use. Agree to the Terms and Conditions. Global Call Forwarding offers a free trial for business accounts, which allows you to try their service for 7 days or 132 minutes, whichever comes first. And finally, complete the sign-up process.
F A Q | Outbound Calling for Business

Outbound calling is when employees call customers—that is calls are outgoing—for sales and customer support purposes or follow-up on existing customers.

You can add the outbound calling service to your virtual phone service plan when purchasing from Global Call Forwarding, for a small additional fee.

Lead generation, appointment and renewal reminders, customer success initiatives, collection of feedback and surveys.

With customized caller ID, you can override the caller ID on your outbound calls to display a specific number instead. For example, if you are calling New York from Alabama, you can display a local New York number instead of your Alabama number.

Yes, Global Call Forwarding offers Outbound Call Recording so that you can record outgoing calls as well.