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Category: Learn

Germany Phone Number Guide: An Explainer

1st February 2024 blog
Guide to Germany phone numbers.

A Germany phone number is a crucial asset for businesses aiming to establish a presence in one of Europe’s economic powerhouses. The country boasts the fourth-largest economy in the world …Read More »

Australia Phone Number Guide: An Explainer

18th January 2024 blog
An image of our guide to Australia phone numbers.

Australia presents a compelling landscape for businesses looking to expand. It ranks as the 12th largest economy globally. Its strategic location in the Asia Pacific region makes it a gateway …Read More »

What is Inside Sales and How is it Changing in 2024?

2nd January 2024 blog, Sales
inside sales

Inside sales have become the most popular sales model for B2B SaaS and many other high-ticket industries. But what are inside sales, how do they compare to outside sales, and …Read More »

The Impact of Missed Sales Calls & How to Track and Turn Into Opportunities

21st November 2023 blog
An image showing the impact of missed sales calls in a business.

While self-service and omnichannel options gain popularity, about 78% of contact centers continue to have high or medium usage of phones. This means that most customers call the business for …Read More »

How to Translate Voicemail in Multiple Languages

8th November 2023 blog, Featured
How to translate business voicemail multiple languages.

Effective communication is key to business success. And voicemail transcripts are a valuable business tool that help improve communication and operational efficiency. For global businesses providing multilingual support and linguistic …Read More »

Using Virtual Numbers to Establish a Local Presence Globally

31st October 2023 blog
An image of virtual phone numbers being used to establish local presence in other countries.

Virtual numbers have emerged as a potent instrument for those seeking to broaden their business horizons and establish a global footprint. These numbers harness the power of cloud communications technology …Read More »

Softphone vs. Desk Phone: 6 Reasons to Use a Softphone

30th November 2020 Learn, VoIP

A softphone has all the functions and features of a desk phone, except it works on any device of your choice and in any location. Softphones provide flexibility and mobility without increasing your business expenses. So, why are softphones superior? Read on to learn more.

Why Use a Softphone Instead of a Desk Phone

A softphone is a software-based communication application used to make telephone calls over the internet. You can download it on any device (computer, tablet, smartphone). Some softphones are desktop applications that run on Mac and Windows devices. Other softphones are web-based and accessible through web browsers or smartphone apps for iOS and Android devices.

You can get a softphone through a business phone service provider or through third-party softphone apps. It is recommended, however, to get the one your provider offers as that would typically work best with your phone service.

Let’s look at how a softphone works better than a desk phone:

1. Quick and Easy Set-up

Softphones are easy to set-up and use. To set up your softphone, you will need a link or mobile app and login credentials given by your provider. You can then use this link on compatible browsers or download the app. Then, you type in your login credentials and you now have access to your softphone on any device.

You do not need any extra equipment — such as a specific type of desk phone — or additional configuration needs to make your softphone work. You can use softphones on existing devices and, therefore, there is no need to purchase a new phone.

2. Take Your Business With You

The best part about using softphones is that they work in the cloud. This means that you do not need to carry your office desk phone with you when you travel for business. You can simply access your phone service account via your softphone on any device and in any location. All that is required is a stable internet or WiFi connection.

Softphones help remote team management. Whether your employees travel for work or your teams work remotely, they can stay connected and reachable on their business line through their laptops or smartphones.

3. Answer Calls from Any Device and Keep Personal Numbers Private

When you use a softphone from your personal device, the thought usually is that your personal cell number or home number will be displayed on outgoing calls. However, that is not the case. The point of a softphone is to let you use your business phone line from any location or device.

As such, you can mask your personal number and instead display your business number when making a call. Furthermore, incoming calls made to your business number will forward to your softphone on your personal device without your number being made public.

4. Check Business Voicemail and Update Contacts On-The-Go

With the growth of softphones as a common business communication tool, providers have worked on making these software-based tools more efficient and useful. This has led to softphones having numerous features besides just a dialpad. These include:

  • Adding and updating contact information
  • Updating call notes
  • Having access to contact history and interactions
  • Easy call transfers with access to the office directory
  • Virtual voicemail forwarding
  • Customizable caller ID that lets you choose which business number to display
  • Making outbound calls to any location in the world with international business numbers
  • Having access to call reports and activity logs
  • Viewing other active users
  • In-network calls

With these features, users are working in sync with other employees to maintain continuity and productivity.

5. Less Equipment Needed in the Office

Since a softphone can be used on any device, your office doesn’t need to invest in top-quality desk phones. In fact, if your business has a BYOD policy, employees can simply use their own devices to make and receive calls, even within the office. This saves your business considerable communication-related costs as you do not need to purchase new equipment.\

Related: How Much Does a Softphone Cost?

6. Host Voice and Video Conference Calls

Some softphones also offer voice and video conference calling capabilities. This further encourages collaboration and helps with business meetings, sales pitches, and more.

Time to Get Your Business a Softphone?

A softphone simplifies the process of making and receiving business calls by enabling employees to stay connected no matter where they are or what devices they are using. Get a softphone today to streamline your calling process and improve office efficiency. To learn more, call us at 1 (888) 908 6171.

What is Virtual Voicemail & How Does It Work?

16th November 2020 Call Management, Learn

When looking for a convenient way to manage your phone calls, you may have come across the term “virtual voicemail” or “cloud voicemail.” But how does it work and what are the benefits of using an online voicemail service? Read on to learn more.

Virtual Voicemail: Definition & Benefits

Voicemail is a virtual number feature that enables users to receive voicemails online in the form of an email address. Virtual voicemails — also known as cloud voicemail or hosted voicemail — are stored in the cloud. By doing so, you and your teams can access voicemails from your phone, work computer, or laptop and store them for future use.

1. Get Voicemails the Way You Want it

So, how does virtual voicemail work? There are a few different ways hosted voicemail functions. However the most common is the email forwarding feature. This feature forwards voicemails directly to your email or even two email addresses listed on your account.

Users that have access to these emails can access the voicemail through their email inbox on their phone, office computer, home laptop, etc. Some providers not only forward the voicemail to the inbox but also provide a transcript or voicemail preview. This is also known as transcription.

Visual voicemail lets you “see” voicemail messages so that you can identify and focus on messages with the highest priority. Not all voicemails may be important. Scanning them can help you prioritize your actions.

virtual voicemail

2. Access Voicemails Anywhere

Most businesses struggle with voicemails as they receive hundreds of messages per day along with the regular call traffic. However, customers who leave voicemails usually have a sole purpose. Most likely, it is because they have an important issue or inquiry. Losing these messages or not paying equal attention to them may cost you valuable customers.

By using a virtual voicemail feature, ensure that your team can access important and urgent voicemails from anywhere. Cloud voicemails come with an audio attachment and transcript or preview. This lets your team know what the message is about and determine how quickly they need to respond.

3. Utilize Cloud Storage

A voicemail inbox can only store so many messages at a time. However, if your business has been operating for years and has long-term customers, then you will want to save any and all documentation of customer interaction.

Here is where cloud storage proves useful. Save your virtual voicemail messages online and store them for longer periods of time. Additionally, since they are stored in the cloud, if your device or equipment changes, you will still have access to these messages.

Get Voicemail to Email with Global Call Forwarding

Global Call Forwarding’s Voicemail to Email feature lets you access and manage voicemail messages when it is most convenient for you. Additionally, by going virtual, you can enable customers to interact with your business 24/7. This is because their voicemail gets forwarded to your email where there is no limit. Get voicemail to email with any of our virtual phone number plans and adjust settings through your control panel to suit your individual needs. Sign up today on our homepage or call us at 1 (888) 908 6171 to learn more!

5 Ways to Leverage Time-Based Routing for Global Expansion

6th November 2020 Call Management, International Business, Learn

Improve your business’ reach and connect with more customers globally with time-based routing. Use this feature to make your business more accessible and to conduct operations in a flexible and reliable manner.

5 Ways to Use Time-Based Routing to Grow Globally

Time-based routing — also known as time of day routing — is a call routing or forwarding feature based on the time customers or business contacts call your business. You can set various call forwarding rules to best suit your business’ communication needs.

For example, with time of day routing, you can forward incoming calls during specific times of the day or days of the week to different numbers, lines, or devices. And so, send incoming calls during specific time periods to your satellite office, home phone, VoIP number, voicemail, or smartphone.

get advanced routing

Here are 5 ways you can use time of day routing for global expansion.

1. Expand to New Regions & Time Zones

Part of running an international company or expanding globally means that your business will have customers in different regions and time zones. This means that you need to be available for sales and customer support during these regions’ peak hours. Which, for some companies, depending on their global reach, means being available at all hours.

Time-based routing can help you route calls to satellite offices in these regions during their peak hours and then back to another location during their peak hours. This way, your business is available for its clientele whenever they need you.

2. BPO & Off-Shore Team Management

Most businesses that want to expand their reach globally choose business process outsourcing or BPOs to conduct standard business princesses and functions and ensure the continuity of operations overseas. Generally, these services include:

  • Sales and lead generation
  • Customer service
  • Accounting and payroll
  • Human resources

With time of day routing, you can have better control over your BPO and off-shore team management. For instance, have calls routed to these services during specific times of the day when the call traffic at your business is high or during off-hours.

3. Remote & Distributed Team Management

Time of day routing is also useful for businesses that have remote workers and distributed teams. Call management is made easy with this feature as you can have calls sent to these remote workers no matter where they are located.

Additionally, you can easily add or remove users to/ from specific ring groups. You can manage and keep track of your distributed teams with this simple functionality.

4. Flexibility for Entrepreneurs & Solopreneurs

Solopreneurs and small business owners need good call management to ensure they are not overwhelmed by customer calls. For this reason, time-based routing can help entrepreneurs decide which times to be active via phone and when to let calls go to voicemail or outsourcing services.

Maybe a tech solopreneur wants to accept calls only between 12 pm and 2:30 pm. For the rest of the day, calls can be forwarded to voicemail or remote offices, as needed. This way, time-based routing ensures business owners more flexibility so they can continue to focus on the product and service development or marketing efforts.

5. Work from Anywhere!

Lastly, time of day routing frees users to work from anywhere. Whether you are traveling for business or pleasure or need to relocate, etc., simply have incoming calls sent to your location during time periods convenient for both you and your customers.

Leverage Time-Based Routing And Succeed Globally

If you are ready to expand globally with convenience and ease, time of day routing can be a highly beneficial tool. Get time-based routing when you sign up for any virtual phone number plan with Global Call Forwarding. You can set and adjust time of day settings for your calls as and when needed. Everything can be managed through your online control panel and go into effect immediately. Sign up on our website or call us today to learn more!

Understanding the Different Types of Telephone Numbers in Russia

27th October 2020 International Business, Learn

Want to learn more about the different types of Russian phone numbers available? In this post, we detail the different Russian phone number types and uses.

Different Types of Telephone Numbers in Russia

Russia has a variety of phone number types with different purposes that range from free calling to mobile to emergency special numbers. The country dialing code for Russia is (+7) and the trunk prefix is (8).

If you plan to do business in Russia, then understanding the difference between numbers types proves necessary. Russia uses an open dialing plan with four levels for local, zone, country, and international.

Russian phone numbers are administered by the Ministry of Digital Development, Communications and Mass Media. They are under a unified numbering plan with Kazakhstan.

Let’s look at the different types of phone numbers, their format, and how to get a Russian telephone number.

1. Russian Local Numbers

Russian local numbers or geographic Russian numbers are phone numbers most commonly used by local businesses and residents. Individuals using these numbers incur local calling charges. Local numbers have a distinct area code for the region they are assigned to. For example, you can get local Russian numbers for the following major Russian cities with these area codes:

  • Moscow (495)
  • Omsk (3812)
  • Saratov (8452)
  • St Petersburg (812)

The format for Russian geographic numbers is: 8 (area code) xxx-xx-xx

As a business, you can get a Russian local number from a virtual provider even if you are not located in Russia. You can have incoming calls routed to your office, situated anywhere in the world. Locals call a local number which then gets forwarded internationally to you. This gives local Russians an inexpensive way to connect with your business, even if it is overseas.

2. Russian Toll Free Numbers

Toll free Russian numbers work like any toll free number: they are free for Russian locals to call. The toll free prefix used is (800). This means that businesses, customers, leads, vendors, etc., can call your business from within Russia for free. Again, virtual providers will give you the opportunity to use a toll free Russia phone number from outside the country. Therefore, if you want to expand your business to this country but don’t want to move there, you can still offer sales and customer support through toll free numbers.

The format for toll free Russian numbers is: 8 (800) xxx-xx-xx

3. Russian Mobile Numbers

Russian mobile numbers starting with prefixes (939) or (958) are mobile numbers with SMS capabilities. That means that these numbers can receive instant messages. Using mobile numbers can help your business offer SMS as an alternative to phone calls, increasing accessibility.

The format for Russian mobile numbers is: 8 (939) xxx-xx-xx

4. Russian Special Numbers

Russian special numbers are emergency numbers for local Russian residents, such as:

  • 101 – Fire brigade
  • 102 – Police
  • 103 – Ambulance
  • 104 – Gas service
  • 112 – General emergency
  • 107 – Directory assistance, Rostelecom
  • 109 – Directory assistance (free, limited info)
  • 009 – Directory assistance in Moscow
  • 100 – Talking clock in Moscow
  • 115 – Info on electronic government services

How to Get a Russian Phone Number

To get a Russian telephone number, simply sign up on our homepage. We offer Russian virtual numbers, toll free numbers, and mobile numbers. You can also get a universal toll free number (UIFN) that includes Russia, among other countries. To sign up or learn more, call us at 1 (888) 908 6171 or chat with our global experts online today!

7 Types of Customer Complaints & How to Resolve Them

23rd October 2020 Customer Service, Learn

The best way to provide A+ customer service is to identify common customer complaints and be prepared to resolve them. Having your agents and reps trained to quickly and effectively handle complaints will lead to better and improved customer service. And this sets you on the path of gaining loyal and returning customers.

Resolving Common Customer Complaints

Customers reach out to a business for a variety of reasons ranging from help with signing up, product inquiries, request for quotes to assistance and support. However, they do not always have a good experience. This is why over the years so much emphasis has been placed on good and effective customer service.

So, what are some common types of customer complaints and how can they be resolved?

1. Waiting in Queue for Long Periods

Problem: Most of the time customers calling a business for customer support end up waiting in line for 15-45 minutes. Waiting on hold can be extremely frustrating for customers who have a small inquiry or an urgent issue.

Solution: Have more agents on call during high call volume periods. For most businesses, these periods occur between 12 pm – 2 pm (during lunch) or 4 pm – 6 pm (end of the workday). Additionally, use call routing to forward calls to different agents or office locations, when one is overburdened.

2. Long Response Times

Problem: One of the most common customer complaints is long response times. This includes customers sending emails, queries through webforms, responding to voicemails, etc., and not receiving a response within 1-2 business days.

Solution: Prioritize responding quickly and actively. Ensure your employees are on top of the emails, queries, voicemails within 1-2 business days. Longer than that and a potential customer will go with a competitor instead. While automated responses can do the trick, personalize these responses to make them less “mechanical.”

3. Frustrating Automated Systems

Problem: Dealing with chatbots and IVR systems can be hard, especially for customers that have a unique issue. Automated systems are useful for handling simple, common, mundane tasks such as:

    • Transferring calls to the right department
    • Offering troubleshooting help
    • Providing company information
    • Activating or renewing services, etc.

Customers love self-service. However, more complex tasks will need a real agent’s help. Additionally, some customers may not even know how to use and navigate through an IVR system. Some may select the wrong option and end up in the wrong department. While others may find the long menu options more annoying than helpful.

Solution: Have a simple and easy-to-use automated system with an option for voicemail or “speak with a representative” easy to find. Keep menu options short and clear. Avoid jarring hold music or repeating your services on a loop when calls are transferred. And also, be sure to allow for the option to “speak to a representative.” This way, customers can request to speak with an agent if all else fails.

4. Being Passed Around

Problem: Customers being passed around from one employee to another will definitely leave your business for another more organized and efficient one. This includes in-person, phone, and email conversations.

Solution: When they connect with your business, it should be easy for them to find the right person to speak with. Therefore, your teams need to be organized with useful department extensions or email addresses. An IVR system will come in handy here; offer menu options to callers such as Press 1 for Sales, Press 2 for Customer Support, Press 3 for Billing & Accounting, etc. Route calls effectively using attribute-based routing to ensure customers get the help they need with their preferences in mind.

5. Impatient or Rude Staff

Problem: This is a no-brainer. Agents that are impatient and trying to quickly resolve a call without making the customer feel welcomed and valuable or are rude and condescending will lose customers promptly.

Solution: Train your agents and reps to adopt active and empathetic listening, be patient on their calls, and behave appropriately with customers. We recommend that you use these customer service tips for 2020.

6. Staff Not Helpful or Knowledgeable

Problem: Customer complaints also include staff or agents being unhelpful or unaware of a solution. When customers interact with your business for customer support, it is usually to inquire about a product or resolve an issue they are facing. And so, they expect to talk to someone who has the knowledge and expertise to assist them.

Solution: Train agents in the subject matter of your product and service as well as the industry they serve. Create knowledge bases for employees to use when they are in a pinch and need additional support. Furthermore, you may even consider call barging and call whispering to have supervisors and managers enter a call and provide support.

7. Poor Product or Service

Problem: Another common complaint is that the quality of the product or service is poor and deceptive. Customers may feel that the description of your product or service doesn’t match the result which can lead to cancellation and refund requests.

Solution: Take these complaints seriously because they may be an indication of a much larger problem with your product or service. Customer feedback is useful not only in improving the development of your service but also in understanding your customers’ expectations and preferences. Train your staff to deal with unhappy customers. Once you see a common issue with your product, be prepared with solutions, alternatives, refunds, or promotions for future customers that may experience the same issue.

Why Paying Attention to Customer Complaints is Important

Listening to your customers and their complaints can help you improve how you serve them. Additionally, it will help you offer better and more efficient service. This can directly enhance customer support and increase customer retention, as these two factors are necessary for any business’ success!

Virtual Call Center Software: A Complete Guide [2024]

19th October 2020 Call Management, Learn

Virtual call center software can help you expand your business’ reach, attract and retain more customers, and improve your outbound calling strategy. And it does all of this while keeping your monthly bill low. Here is a comprehensive guide to virtual call center software, it’s benefits, and how to choose the perfect type for your needs.

What is Virtual Call Center Software?

Virtual call center platforms help connect agents and employees from different locations or offices. Such a software makes remote working and work-from-home a possibility. Virtual call center software generally uses VoIP technology and virtual phone numbers to enable inbound and outbound calling regardless of agents’ locations.

Voice over IP technology makes it possible to send voice and video messages through the internet. This way, you are not bound to your landline and location to make and place calls. As long as you have an internet connection, you can route calls to any device of your choice (smartphone, computer, laptop, tablet, etc).

With this ability, your call center and its agents can operate from anywhere in the world while still offering high-quality service.

Call Center Software: On-Premise vs Virtual

So, why should you consider a virtual call center software instead of on-premise call center software? Here is a table to highlight the key advantages of going virtual instead of on-premise:

Virtual On-Premise
Location needs Call can be placed and answered from any location Calls can be placed and answered from the main office only
Scalability Flexible Static
Hiring Flexible In-house IT team required
Office expenses Low to zero costs due to remote working and telecommuting Office space, desks, chairs, laptops, computers, desk phones, etc.
Agent turnover rate Low agent turnover rate 30-45% agent turnover rate (US)
Communication features Access to virtual communication features in one platform; call recording, outbound calling, automated IVR, etc. Limited access to communication features; call transfer, extensions, voicemail, etc.

Elements of a Virtual Call Center Software

What does a virtual call center software offer users? The purpose of a virtual or cloud-based software is to create and maintain reliable connections from any location. Here are some key elements of virtual call center platforms:

1. Handle Calls from Any Location

With such a software, your business is accessible from any location and is not limited to one specific geographical area. Remote workers and traveling agents will benefit from this the most. Additionally, if you have employees in different states or countries, you can offer customer support to more time zones. Customers in those states and countries can receive service during the times most convenient for them.

2. Offer Global Support

With virtual phone numbers, you can get local or international toll free phone numbers for more than 170 countries across the world. This way, you can offer your services to more businesses beyond your state and country and increase profits. And if you hire agents in these areas, they can offer real-time support to locals.

3. Use Outbound Calling to Connect with Local and International Customers

Outbound calling is a service that uses VoIP technology to enable local and long-distance calling for inexpensive rates. Instead of paying international calling fees, you will be paying your monthly subscription. Furthermore, with the dynamic caller ID feature, outbound calls can display specific local or toll free numbers to increase the chances of recipients answering or returning calls.

4. Use Automatic and Intelligent Call Routing

Use an interactive voice response or IVR system to route and direct calls based on a variety of rules or strategies. This way, incoming calls move to the right department or employee, saving time and improving the caller experience.

5. Record Business Calls

A cloud-based call recording software is capable of recording up to 100% of all incoming and outgoing calls. Depending on the type of business you run, you can use these recordings to:

  • Train new employees
  • Conduct performance reviews
  • Define company standards
  • Protect against business or personal liability
  • Resolve misunderstandings, and so on

6. Improve Customer Experience and Satisfaction

Excellent customer experience is extremely crucial to your business’ overall growth. If current customers aren’t happy with the service they receive, they will look for a better service elsewhere. It is therefore recommended to use a virtual call center software with advanced communication tools to enhance caller experience. Such a software can help reduce wait times, transfer callers to the right department, offer 24/7 customer service through different channels, and more.

7. Keep Track of Important KPIs

The best way to manage call center performance is by tracking relevant key performance indicators (KPIs). Call center KPIs include:

  • Average response time
  • Average handle time
  • Customer satisfaction (CSAT)
  • First call resolution (FCR)
  • Percent of abandoned calls, and more

These KPIs can help you, as the manager, identify how each agent or employee is performing and where they need to improve.

8. Offer Multi-Channel and 24/7 Customer Support

The most attractive feature of virtual call center software is its ability to offer not only voice but other forms of communication as well. You can offer phone, email, live chat, troubleshooting help via IVR, and more. With live chat, chatbots, and an informative IVR system, you can also provide customer support 24/7 by routing calls to different offices or by using pre-recorded and automated messages to assist callers/users.

5 Top Reasons to Switch to Virtual Software

A virtual call center platform offers a wide range of features to enhance business communications. And it does so without increasing hardware costs. Here are the reasons why your business should consider getting such a software:

1. Greater Efficiency and Lower Costs

Virtual call center software does not include excessive hardware or installation. Plus, you do not need a specialized IT team in-house to maintain the system. Furthermore, since it works virtually, you can choose to have a small office space and have employees work from home or remotely. All of this helps cut down costs while maintaining efficiency and productivity.

2. Offer Work-From-Home Flexibility

You can offer employees the option to work from home. This broadens your hiring pool and helps you expand not just your staff but your business’ reach. You can have multiple remote workers in different time zones and offer extended customer service hours. Additionally, with growing work-from-home trends, you’ll be providing your employees with a flexible and comfortable work lifestyle that helps with retention and motivation.

3. Set Up New Centers Quickly with Low Costs

Furthermore, if you want to add or set up new centers, you do not have to worry about getting new phone lines or purchasing additional hardware. You can set up new offices quickly and simply have calls routed to the new location, keeping your existing numbers and lines.

4. Gain Access to a Multitude of Virtual Communication Features

With virtual call center software, you have access to voice calls, video conferencing, SMS/instant messaging capabilities, and more. This gives you the opportunity to offer better customer service in ways that customers and prospects will appreciate.

5. Improve Employee/Agent Satisfaction

Finally, with easy-to-use software and flexible work options, you will be increasing employee/agent satisfaction. This is essential to training call center agents and motivating them to continue to do a good job.

How to Choose the Ideal Virtual Call Center Software?

When choosing the perfect call center software, consider the following factors and look for a virtual call center platform that:

1. Is Easy to Set Up and Use

When researching various software and virtual phone system providers, pay attention to the software’s ease-of-use. Is it too complex? Would the complexity hinder use and performance? Global Call Forwarding’s virtual communication system is quick to set up and use. You don’t have to worry about extra hardware to purchase or install. And you can train new employees to use the software within minutes.

2. Comes Equipped with Relevant Features

Virtual communication features are an important aspect of any virtual call center software. However, not all features may be relevant to your needs. Determine what features you need and which would be good additions. We offer the following features:

  • Multiple virtual phone number types (toll free, local, and international numbers)
  • Call forwarding and routing options
  • Call recording
  • Outbound calling (with dynamic caller ID)
  • Interactive voice response (IVR system)
  • Unlimited extensions
  • Call transfer
  • SIP trunking, and more.

3. Helps You Cut Down Communication Costs

With a VoIP phone system, you can cut down on costs while still expanding your business and entering it in international markets. Therefore, look for a software provider that can give you the global reach you desire. List down the cities, markets, and areas you want to target and find a provider that offers you communication solutions for these areas within a reasonable budget.

4. Offers Reliable and Quality Service

Additionally, you want to choose a provider that has had some experience and credibility in the industry. See how long providers have been in the market and what customer reviews and testimonials are saying about the service. Is this a service you can rely on? If you’re not sure, can you easily get out of the service or is it contract-based?

5. Has a 24/7 Customer Support

Finally, look for a provider that offers 24/7 customer support, whether it is phone, email, live chat, trouble tickets, or an online knowledge base to assist you with issues. A provider should be easily accessible and reachable whenever you need them.

Get Virtual Communication Solutions with Global Call Forwarding

Want to learn about our virtual call center solutions? Call us at 1 (888) 908 6171 or chat with us online to see how we can help improve your business phone system today.

Everything You Should Know About Global Expansion After COVID-19

6th October 2020 International Business, Learn

What can your business do to attract post-pandemic customers and increase customer retention? From call forwarding to securing your online transactions, here we look at the different steps you can take to bring customers back to achieve your global expansion goals.

Global Expansion in the Post-COVID-19 World

COVID-19 has placed a pause on growth in 2020; both locally and internationally. Businesses around the world have had to make changes and adjustments to survive, and quite a few haven’t. So, what do global expansion best practices look like in the post-COVID-19 world and what can businesses do to make it through?

1. Americans Believe the Pandemic Won’t Affect the Country’s Global Standing

As the United States continues to open businesses by adopting social distancing measures, Americans believe that this obstacle won’t hamper the country’s international reach and standing. Focus for businesses recovering can include:

  • Support for small businesses
  • A quick switch to remote working and online shopping
  • Community-led projects designed to boost local businesses while maintaining safety protocols
  • Advertising campaigns focused on supporting local businesses

2. International Travel Will Recover

While most countries locked down borders and stopped flights, experts predict that tourism and international travel will pick up once the pandemic is over. Tourism, international travel, and international trade are necessary for global expansion. And although almost every country has enforced travel restrictions, experts predict that an international travel boom should be expected when the pandemic weakens and vaccines are made available.

How to Expand Your Business During a Pandemic?

So, in order to prepare for a post-pandemic world, what can your business do to get more global customers in a post-pandemic world? Here are some tips:

1. Global Communication Tools

Invest in global communication tools to expand your customer base. If your business was focused on in-person meetings, then switching to other communication channels should be the first priority. Use voice and video conferencing, live chat, email, and instant messaging as convenient ways to converse with customers.

Video conferencing, specifically, is growing more and more popular as users can communicate in real-time, first-hand, and have visual interaction. Tools like live chat, email, and instant messaging are also preferable as not all customers are able to have phone conversations. However, as a business, being active on these channels and responding promptly is a must.

By adopting new communication tools, you can appeal to local and international customers. Create new relationships and maintain old ones. Right now, customer service is the most important it has ever been. Closed stores, slow shipping times, etc., have customers on edge. But being able to reach your business and get real answers can help post-pandemic customers stay loyal to your business.

Furthermore, you can use international call forwarding to have incoming calls from different locations and countries routed to your main office or remote workers. This is a good way to maintain communication with international customers without the hassle of international calling charges.

2. Secure Supply Lines

Businesses in the import/export industry or those that import/export products need to stay on top of their supply lines. This means securing your products as well as clarifying logistics to ship locally and globally. If port lines are closed for target countries, then consider switching to air freight, or other similar measures that can transport your shipments.

3. Offer Safety and Security

Finally, in these uncertain times, safety and security are of paramount importance. Many businesses have switched to online-only business operations while some stores remain open. And so, it becomes your responsibility to maintain safety within your store and among your employees as well as in your online transactions. In other words:

Your customers should feel safe whether they are visiting your business in person or making an online purchase. Send letters via email or outline your safety measures on your website so that they know exactly what you are doing for your business and for them.

Adapting to a Post-COVID-19 World

COVID-19 has brought the whole world to a standstill. However, instead of dwelling on what we are losing, it helps businesses to look at the future and what they can do to win their customers back. Here’s to looking at the future and hoping for the best!

Call Monitoring: What Is It and How Does It Work?

2nd October 2020 Learn, VoIP

Call monitoring is a call center feature that can be used by businesses of every type and size to improve their customer service and build strong customer relationships. Learn how this feature works and the best ways to use it.

Call Monitoring Explained

Call monitoring software or call listening is a call center feature that allows managers or supervisors to listen in on a call. This feature is commonly used to improve quality assurance and customer service. Some other terms for call monitoring include call logging, agent monitoring, and quality monitoring.

Call listening enables calls to be monitored with or without the agent or employee’s knowledge. Some providers may even give you the option to record and store such calls for future use.

Need a call monitoring scoresheet to evaluate your agents’ performance? Scroll below for call monitoring scorecard templates!

Who Uses Call Monitoring Software?

Any business trying to improve or maintain its customer service standards may use call monitoring to do so. Callers will hear the message: “This call may be monitored for quality assurance.”

And so, call monitoring is a common feature used in call centers, sales, and customer service companies. This feature can be used to:

  • Train new agents (used by managers and supervisors)
  • Conduct performance analysis (used by managers and supervisors)
  • Gather customer insights (used by marketing departments)
  • Determine the quality of leads (used by marketing departments)
  • Improve sales calls and lead generation (used by the sales department)

Key Features of Call Monitoring

Monitoring calls is more effective when done in conjunction with call monitoring features that let users participate, observe, record, and analyze calls and interactions. Some of the top features that support call monitoring software include:

  • Call monitoring dashboard — Included as part of a call center software; used to track certain metrics and study call logs
  • Detail records — detailed logs and reports of incoming and outgoing calls to study caller preferences.
  • Call whispering — informs agents about where a call is coming from (which advertising campaign or channel) before they answer it.
  • Call barging — enables managers and supervisors to join a call between a customer and agent to aid the agent in resolving the call.
  • Hosted call recording — records inbound and outbound calls and stores them for future reference.

Benefits of Call Monitoring

Like any advanced phone system feature, being able to monitor business calls comes with a variety of benefits. Call monitoring lets you not only listen in on calls but also to take the necessary steps to improve your business’ overall customer service efforts. Here are the top benefits of using this feature:

  • Improved quality assurance
  • Fewer training sessions for new employees
  • Remote agent management
  • Reduced number of escalated calls with upset or angry customers
  • Higher first call resolution rates
  • Gathering customer insights and feedback, etc.

5 Call Monitoring Best Practices

To get the best out of this call center feature, you need to implement these call monitoring best practices:

1. Set Clear Objectives

As with any other business decision, set clear goals and objectives. Determine why you will be monitoring calls, make a list of the KPIs to measure, and prepare a scorecard for evaluations.

2. Provide Useful Scripts

A well-written script can go a long way in ensuring customers feel valued and heard. And by giving your agents and employees useful scripts, you give them the tools they need to offer assistance, troubleshoot, and provide solutions for common issues. This can help improve first call resolution rates.

3. Learn from Bad Calls

Treat bad calls as a treasure-trove of info. These calls can help you identify what went wrong and how to not repeat those interactions with other customers. Additionally, these calls make valuable training materials for new agents.

4. Study Metrics

Measure and analyze the KPIs and metrics you have been tracking. Find out which areas are working well and which need improvement. Brainstorm with your team to find ways to implement changes that align with your company’s standards and customers’ expectations.

5. Be in Compliance

Features like call monitoring and call recording have laws that differ across different countries. And so, depending on where your business is located and where your customers call from, you will have different federal and state laws to abide by.

Does Your Business Need to Monitor Calls?

Monitoring calls can give you insight into the current state of your company’s customer service and sales. And you can use that valuable information to improve your services and build better customer relationships. To learn more, speak or chat with one of our telecom experts today!

Downloadable Call Monitoring Scoresheet Templates

Ready to get started? Then, grab our call monitoring scoresheet or evaluation templates below, share them with your managers, and start evaluating your call center’s performance! We have scoresheet templates for Outbound Sales calls, Inbound Sales calls, Customer and Technical Support calls, and Chat support.

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The Chinese Telephone Code Plan Explained

2nd October 2020 International Business, Learn

Want to learn more about the Chinese telephone code plan? Find out which Chinese phone number type is the best fit for your business. Also, we outline common China VoIP issues and what telecom companies are doing to provide better virtual communication in the country.

Understanding the Chinese Telephone Code Plan

Chinese phone numbers are organized and assigned by the Ministry of Industry and Information Technology. According to their plan, there are different formats for landlines, mobile numbers, and toll free numbers. The Chinese country code is (+86).

We will delve into the finer details of the Chinese telephone code plan so you can find the right business phone number for your company.

1. Chinese Local Numbers

In major Chinese cities, landlines or local numbers have a 2-digit area code followed by an 8-digit subscriber number. Some cities have a 3-digit area code with a 7- or 8-digit subscriber number. When a local landline number is called from another number within the same area, the area code does not need to be dialed. Local Chinese numbers with area codes include:

    • Beijing (10)
    • Guangzhou (20)
    • Tianjin (22)
    • Shanghai (21)
    • Zhengzhou (371)
    • Xiantao, Tianmen, Qianjiang (728)

The format for Chinese local numbers is:
(area code) + xxxx-xxxx

As a business, in or outside of the telecom industry in China, having a local number lets local customers call you by paying regular local calling charges. And so, even if your business is not located in the country, customers do not have to pay high international calling charges to get support.

2. Chinese Toll Free Numbers

China toll free numbers are business numbers that give local Chinese callers a free calling option. This is because toll free service providers charge the business using the toll free number instead of the caller. By doing so, you give interested and potential customers a way to contact your business for free.

An international business located outside of China can use these numbers to gain more Chinese customers or build local networks. Incoming calls can be forwarded to your office, wherever it is located.

The format for Chinese toll free numbers is:
(010) + (800) + xxx-xxxx

3. Chinese 400 Numbers

China 400 numbers are also a part of the Chinese telephone code plan. As their name indicates, 400 numbers start with the prefix (400). These numbers are reachable from anywhere in the country, making them a good business phone number option.

The format for Chinese national numbers is:
(400) + xxx-xxxx

4. Chinese International Codes

China has four international call prefixes that residents, businesses, and foreign callers can use. These international codes include:

    • Mainland China (+86)
    • Hong Kong (+852)
    • Macau (+853)
    • Taiwan (+886)

How to Call China from the US

To dial a China phone number from the US, you will need to dial the US exit code (011) and China country code (86) before the subscriber number. Follow this China phone number dialing format:

Calling a China local number: 011 – 86 – Area code – xxxx-xxxx

Example: 011 – 86 – 20 – 3333-3333

Calling a China toll free number: 011 – 86 – Toll free code – xxxx-xxxx

Example: 011 – 86 – 800 – 3333-3333

Calling a China mobile number: 011 – 86 – 1 Mobile code – xxxx-xxxx

Example: 011 – 86 – 122 – 3333-3333

Related: How To Call China From The United States

Common Problems with China Virtual Numbers

Demand for China virtual phone numbers has grown substantially in recent years. However many businesses have gotten frustrated while trying to find a reliable phone number to use in China. Since there are so many amazing opportunities in China, businesses want to continue their presence and therefore a reliable service needs to be available. At Global Call Forwarding, we are working hard to solve these issues. So, what are the common problems with Chinese virtual phone numbers and how do we solve them?

1. Mobile access

Toll free numbers in China are not accessible from mobile phones. If a business uses an 800 number for their company, their customers can call them through landlines only. Customers dialing from a mobile phone won’t be able to reach this business. Secondly, there are two 800 numbers in China; one for southern China and one for Northern China. This means, to be accessible to customers in all of China, a business will need two toll free numbers. To combat this issue and because of the lack of mobile access for 800 numbers, 400 numbers were created. 400 numbers can be reached from mobile phones and you don’t need different numbers for north and south China. The only difference is that customers pay a regular, local cost.

2. Long setup times

China requires that you have documentation of your business or a passport before getting virtual phone numbers. Conversely, you do not need a physical address in China to get a local phone number. Either way, waiting for the approval of these documents can take a long time. In order to bypass these wait times, you need to choose a provider with a good relationship with Chinese providers.

3. VoIP regulations

China VoIP regulations are different compared to other countries. Over time, several VoIP services have been banned in China with only certain VoIP providers allowed to operate. These providers are usually allowed only when China owns a majority of the company. Therefore, adding new VoIP providers becomes very difficult. Chinese VoIP providers have seen an improvement in the country’s willingness to partner with outside countries. The easiest place to gain a phone number is in Beijing, but outside of the country’s capital, it is still a struggle. The 400 numbers have the most common services available from VoIP providers. With 400 numbers, there is better consistency in call quality. As more companies take their business to China, the service will continue to improve.

4. Number porting

Number porting is not as advanced in China as you may find in other countries. Changing service providers in China will mean a few extra steps, involving canceling your number and buying a new phone number from your new provider. This issue has not been fixed, but if you choose a reputable VoIP provider that allows you to test their service before signing a long-term contract, you won’t waste any money on advertising a new number.

5. Number availability and limitations

Local numbers are difficult to set up in China due to their many restrictions. As China’s economy grows and more businesses choose to expand their global reach, the difficulty has lessened. However, complaints about call quality are common. Many providers only provide access to Beijing or Shanghai. At Global Call Forwarding, we offer local numbers in Beijing, Guangzhou, Shanghai, Shenzhen, Tongchuan, and Hong Kong, with a reliable connection.

The future of China and the VoIP industry shows promise for growth. Although it is difficult at the present time, VoIP providers and China have been working hard to establish better connections and they continue to get better.

Getting Chinese Phone Numbers

Global Call Forwarding offers a variety of Chinese virtual phone numbers that work within the Chinese telephone code plan. You can use these numbers to start a new business in the country or expand your business to China. Call us today to learn more!